Expense Report program ??
Jul 28, 2008 | 6:04 pm
#16
Join Date: Sep 2007
Programs: DL Silver, AS MVP, UA Silver, HHonors Diamond, Marriott Plat, SPG Plat, National Exec Elite
Posts: 3,883
We use an older version of QuickExpense Pro from the maker of Quicken/Quickbooks. It basically only serves to generate hard copies from typed in entries. Once printed, the Manager signs and passes along to accounting. Not exactly a high-tech solution but works well for our company (around 500 employess, maybe 50 of whom travel). We use Lotus Notes for E-Mail, Calendar, and various CRM functions... I'm suprised they haven't implemented a Lotus based Expense system but that would cost time/money, something my employer doesn't let go of too freely.
Jul 29, 2008 | 4:36 am
#17
Join Date: Apr 2006
Location: on the Llano Estacado
Posts: 2,652
I have used Excel spreedsheets and Time and Expense reporting software from Deltek
http://www.deltek.com/products/timea...se/default.asp
I love the simplicity of Excel and its free.
Expense Reports with Deltek are easy from an admin / approving standpoint.
http://www.deltek.com/products/timea...se/default.asp
I love the simplicity of Excel and its free.
Expense Reports with Deltek are easy from an admin / approving standpoint.
Jul 29, 2008 | 11:11 am
#18
Join Date: Jun 2004
Location: The People's Republik of MSN
Programs: Hilton Diamond. Anti-Apostheid Platinum, PWP CentCom
Posts: 4,768
We use a custom program. It's Java-based. Nice thing about it is that we get a feed from Amex of all of our corporate card expenses, so there are fewer receipts to submit. On a domestic expense report, I usually only need to submit the hotel receipt (to verify I'm not expensing in-room movies), and the car rental receipt (to verify I'm not expensing NeverLost or similar). Gas, meals, etc that are >$25 don't need a receipt as long as they're on the corporate card.
Once I finish a report, it prints a barcoded submittal page that I shove in an envelope with the required receipts and send interoffice to our expense processing group. I usually have funds in my account/credit card within 48 hours of submittal.
Once I finish a report, it prints a barcoded submittal page that I shove in an envelope with the required receipts and send interoffice to our expense processing group. I usually have funds in my account/credit card within 48 hours of submittal.
Jul 12, 2012 | 4:47 pm
#19
In memoriam
Join Date: Jan 2006
Posts: 4,020
Bump!
I am looking for a laptop based expenses tracking program which is easy enough for an accounting simpleton such as biggestbopper to use.
Perhaps this is an outmoded request since the new software appears to only run on smartphones which are also beyond my capacity (fat fingers!).
What do you advise, fellow FTers?
I am looking for a laptop based expenses tracking program which is easy enough for an accounting simpleton such as biggestbopper to use.
Perhaps this is an outmoded request since the new software appears to only run on smartphones which are also beyond my capacity (fat fingers!).
What do you advise, fellow FTers?
Jul 12, 2012 | 7:49 pm
#20
Join Date: Jun 2005
Location: Tri-State Area
Posts: 4,728
I normally use excel but this trip didn't bring laptop, only iPad2. Downloaded expensify app and it works quite nicely. At end of each country, I generate a sub report, email to myself and will then print/attach receipts etc when back home.
App is free, and linked to web site. So if you use laptop, it will also work.
App is free, and linked to web site. So if you use laptop, it will also work.
Jul 22, 2012 | 12:51 am
#21
In memoriam
Join Date: Jan 2006
Posts: 4,020
Thanks for the referral to expensify. Looks as though it should do the job. And, can't beat free. 
Of course, if any other FTers have a another possible approach, would love to hear about it. Meantime, signed up for expensify.
Of course, if any other FTers have a another possible approach, would love to hear about it. Meantime, signed up for expensify.
Jul 22, 2012 | 10:19 pm
#23
Join Date: May 2008
Location: Minneapolis
Programs: AA EXP, Hyatt Diamond, SPG Gold, GlobalEntry, Admirals Club, United Club
Posts: 2,095
Edit: my bad, just noticed you're looking for something to use individually.
Last edited by jetsfan92588; Jul 22, 2012 at 10:34 pm
Jul 22, 2012 | 10:44 pm
#24
Join Date: Jan 2005
Location: SoCal
Programs: AA EP, OZ Diamond, WS Plat, Avis CHM, Hertz PC, Hilton Diamond, Marriott Gold, Hyatt Globalist
Posts: 917
We also use Concur, it handles all travel bookings, expense (both compny card and personal out of pocket), and redirects all to necessary matters/engagements/job costs as necessary.