Business Travel Ticket Change

Old Feb 16, 17, 5:01 pm
  #1  
Original Poster
 
Join Date: Feb 2014
Posts: 116
Business Travel Ticket Change

I have a business trip that my company is paying for but I want to change it and add a short before coming back. Basically, Instead of A->B->A, I want to do A->B->C->A. A=work-city, B=business-trip-city, C=leisure-travel-city. Instead of explaining everything to my manager and admin people to confuse them I thought that I can book A->B->A on southwest and call southwest to change the return leg and pay the extra amount myself. Do you forsee any problems with this plan? Are there other airlines that I can do similar with?
mohammadmoghimi is offline  
Old Feb 16, 17, 5:16 pm
  #2  
 
Join Date: Jun 2013
Posts: 7,426
Deleted - answered the wrong question.
rickg523 is offline  
Old Feb 16, 17, 5:30 pm
  #3  
 
Join Date: Oct 2005
Location: ORD, MDW or MKE
Programs: No change fees keep me tied to WN. Hilton and Choice hotels primarily.
Posts: 6,199
Originally Posted by mohammadmoghimi View Post
I have a business trip that my company is paying for but I want to change it and add a short before coming back. Basically, Instead of A->B->A, I want to do A->B->C->A. A=work-city, B=business-trip-city, C=leisure-travel-city. Instead of explaining everything to my manager and admin people to confuse them I thought that I can book A->B->A on southwest and call southwest to change the return leg and pay the extra amount myself. Do you forsee any problems with this plan? Are there other airlines that I can do similar with?
Other airlines will cost you a lot of money. There is no problem that I foresee here, other than the issue of doing something that your management doesn't know about. I see no ethical issues. Others may disagree.

edit: the problem is that Southwest will want to charge the changes to the same form of payment as the original reservation. I'm not sure how to get around that.
lougord99 is online now  
Old Feb 16, 17, 5:37 pm
  #4  
 
Join Date: Nov 2010
Location: DCA/BWI
Programs: WN A+ & CP, AA EXP, UA 1K->2P, Marriott Amb/LT Plat
Posts: 883
Book A-B-A ticket.

Cancel A-B-A ticket, but do not refund to original card. Refund to voucher.

Use funds from A-B-A ticket to book A-B-C-A ticket and pay difference with personal card.
palmetto86 is offline  
Old Feb 16, 17, 5:43 pm
  #5  
 
Join Date: Jul 2009
Programs: none
Posts: 1,542
Assuming your company doesn't care, Southwest certainly doesn't mind if you book more flights to your itinerary because flying people is the reason they're in business. It's a simple process to change.

No one who responds on FT will have the slightest idea of what your company thinks of the plan.
Allan38103 is offline  
Old Feb 16, 17, 5:52 pm
  #6  
 
Join Date: Oct 2001
Programs: LTP, PP
Posts: 8,032
Originally Posted by palmetto86 View Post
Book A-B-A ticket.

Cancel A-B-A ticket, but do not refund to original card. Refund to voucher.

Use funds from A-B-A ticket to book A-B-C-A ticket and pay difference with personal card.
This.

The company is charged exactly what it was going to cost to get the trip done. Now there's no arguing and and allocation whether the C>A leg home is more or less than B>A leg home.
joshua362 is offline  
Old Feb 16, 17, 6:16 pm
  #7  
 
Join Date: Oct 2005
Location: ORD, MDW or MKE
Programs: No change fees keep me tied to WN. Hilton and Choice hotels primarily.
Posts: 6,199
Be aware that the company will be notified by email of the cancellation.
lougord99 is online now  
Old Feb 16, 17, 6:18 pm
  #8  
 
Join Date: Sep 2002
Location: Orlando, FL, US
Programs: DL-Dirt Medallion;US-Cast Iron Preferred; HH-Gold; Avis First
Posts: 3,614
It might depend on how the ticket was purchased. My former company's travel agent used swabiz and it seemed that changes had to be made via swabiz also.
djk7 is offline  
Old Feb 16, 17, 6:25 pm
  #9  
Original Poster
 
Join Date: Feb 2014
Posts: 116
Our travel booking tool is called "egencia".

Wait! there is no hiding. I'm going to get a few days off after my business travel and my manager knows I'm traveling afterward. I just don't want to open up the situation with the payment because travel booking is done through "egencia" they don't want to deal with things like this I guess.
mohammadmoghimi is offline  
Old Feb 16, 17, 6:38 pm
  #10  
 
Join Date: Oct 2001
Programs: LTP, PP
Posts: 8,032
Originally Posted by djk7 View Post
It might depend on how the ticket was purchased. My former company's travel agent used swabiz and it seemed that changes had to be made via swabiz also.
Changes, yes.

Outright cancellation and reuse of the funds with the PNR, no, I could do whatever I wanted to with them "on the outside".

At least that's the way it was for me using the Concur>SWABiz interface.
joshua362 is offline  
Old Feb 16, 17, 7:25 pm
  #11  
Suspended
 
Join Date: Aug 2010
Location: DCA
Programs: UA US CO AA DL FL
Posts: 50,270
This is all a matter of corporate travel policy and corporate culture. So, nobody here can answer your question because this has nothing to do with WN and everything to do with your employer.

Just because a ticket exchange is a wash doesn't mean your employer won't care.
Often1 is offline  
Old Feb 16, 17, 7:41 pm
  #12  
 
Join Date: Jul 2015
Programs: HH Diamond, HGVC, WN RR, National Exec, Avis Preferred
Posts: 872
How does the cost of them booking you A>B>C compare to A>B>A? If it's less than A>B>A, have them book that for you and pay for C>A yourself. If they can save $ they might be willing to work with you.
birdiedouble is online now  
Old Feb 16, 17, 9:23 pm
  #13  
 
Join Date: Jun 2015
Programs: VX Gold/WN Companion
Posts: 654
All depends on how the ticket is booked and biled.

SWABiz...no, can't change

Your company travel portal...all depends on how it is paid for and billed. If it is prepaid, you should be able to manipulate it like any other ticket. If it is a billing contract, would probably need to go though the corp travel office.

That is whey we use neither...have a small firm but we move 8-10 people all the time...but we just book direct on company CC then if any of the employees wanna change their trip, as long as they are in and out when we originally booked them they are free to add or change all the legs they want on their dime...and quite often they will.
PAX62 is offline  
Old Feb 17, 17, 7:23 am
  #14  
 
Join Date: Dec 2011
Location: BOS
Programs: JetBlue TrueBlue
Posts: 55
Your company should have a travel policy. Read if they do and see what it says. I worked for a large consulting firm, and if I wanted to book A->B->C instead of A->B->A, as long as the cost was the same or less, I could do it. Then it was on me to pay the C->A leg myself or if I was flying back to the same location, they paid for that and the leg B->A.

If not, it's up to you. Ask your boss and see what he says.
BOSstorageguy is offline  

Thread Tools
Search this Thread
Search Engine: