Business Travel Ticket Change
Feb 16, 2017, 5:01 pm
#1
Original Poster
Join Date: Feb 2014
Posts: 123
Business Travel Ticket Change
I have a business trip that my company is paying for but I want to change it and add a short before coming back. Basically, Instead of A->B->A, I want to do A->B->C->A. A=work-city, B=business-trip-city, C=leisure-travel-city. Instead of explaining everything to my manager and admin people to confuse them I thought that I can book A->B->A on southwest and call southwest to change the return leg and pay the extra amount myself. Do you forsee any problems with this plan? Are there other airlines that I can do similar with?
Feb 16, 2017, 5:30 pm
#3
Join Date: Oct 2005
Location: ORD, MDW or MKE
Programs: American and Southwest. Hilton and Marriott hotels primarily.
Posts: 6,462
I have a business trip that my company is paying for but I want to change it and add a short before coming back. Basically, Instead of A->B->A, I want to do A->B->C->A. A=work-city, B=business-trip-city, C=leisure-travel-city. Instead of explaining everything to my manager and admin people to confuse them I thought that I can book A->B->A on southwest and call southwest to change the return leg and pay the extra amount myself. Do you forsee any problems with this plan? Are there other airlines that I can do similar with?
edit: the problem is that Southwest will want to charge the changes to the same form of payment as the original reservation. I'm not sure how to get around that.
Feb 16, 2017, 5:37 pm
#4
Join Date: Nov 2010
Location: DEN
Programs: UA 1K, AA EXP, WN A+, Marriott LT
Posts: 893
Book A-B-A ticket.
Cancel A-B-A ticket, but do not refund to original card. Refund to voucher.
Use funds from A-B-A ticket to book A-B-C-A ticket and pay difference with personal card.
Cancel A-B-A ticket, but do not refund to original card. Refund to voucher.
Use funds from A-B-A ticket to book A-B-C-A ticket and pay difference with personal card.
Feb 16, 2017, 5:43 pm
#5
Join Date: Jul 2009
Programs: none
Posts: 1,668
Assuming your company doesn't care, Southwest certainly doesn't mind if you book more flights to your itinerary because flying people is the reason they're in business. It's a simple process to change.
No one who responds on FT will have the slightest idea of what your company thinks of the plan.
No one who responds on FT will have the slightest idea of what your company thinks of the plan.
Feb 16, 2017, 5:52 pm
#6
Join Date: Oct 2001
Programs: LTP, PP
Posts: 8,700
The company is charged exactly what it was going to cost to get the trip done. Now there's no arguing and and allocation whether the C>A leg home is more or less than B>A leg home.
Feb 16, 2017, 6:18 pm
#8
Join Date: Sep 2002
Location: Orlando, FL, US
Programs: DL-Dirt Medallion;US-Cast Iron Preferred; HH-Gold; Avis First
Posts: 3,617
It might depend on how the ticket was purchased. My former company's travel agent used swabiz and it seemed that changes had to be made via swabiz also.
Feb 16, 2017, 6:25 pm
#9
Original Poster
Join Date: Feb 2014
Posts: 123
Our travel booking tool is called "egencia".
Wait! there is no hiding. I'm going to get a few days off after my business travel and my manager knows I'm traveling afterward. I just don't want to open up the situation with the payment because travel booking is done through "egencia" they don't want to deal with things like this I guess.
Wait! there is no hiding. I'm going to get a few days off after my business travel and my manager knows I'm traveling afterward. I just don't want to open up the situation with the payment because travel booking is done through "egencia" they don't want to deal with things like this I guess.
Feb 16, 2017, 6:38 pm
#10
Join Date: Oct 2001
Programs: LTP, PP
Posts: 8,700
Outright cancellation and reuse of the funds with the PNR, no, I could do whatever I wanted to with them "on the outside".
At least that's the way it was for me using the Concur>SWABiz interface.
Feb 16, 2017, 7:25 pm
#11
Suspended
Join Date: Aug 2010
Location: DCA
Programs: UA US CO AA DL FL
Posts: 50,262
This is all a matter of corporate travel policy and corporate culture. So, nobody here can answer your question because this has nothing to do with WN and everything to do with your employer.
Just because a ticket exchange is a wash doesn't mean your employer won't care.
Just because a ticket exchange is a wash doesn't mean your employer won't care.
Feb 16, 2017, 7:41 pm
#12
Join Date: Jul 2015
Programs: HH Diamond, HGVC, WN RR, National Exec, Avis Preferred
Posts: 1,057
How does the cost of them booking you A>B>C compare to A>B>A? If it's less than A>B>A, have them book that for you and pay for C>A yourself. If they can save $ they might be willing to work with you.
Feb 16, 2017, 9:23 pm
#13
Join Date: Jun 2015
Programs: VX Gold/WN Companion
Posts: 682
All depends on how the ticket is booked and biled.
SWABiz...no, can't change
Your company travel portal...all depends on how it is paid for and billed. If it is prepaid, you should be able to manipulate it like any other ticket. If it is a billing contract, would probably need to go though the corp travel office.
That is whey we use neither...have a small firm but we move 8-10 people all the time...but we just book direct on company CC then if any of the employees wanna change their trip, as long as they are in and out when we originally booked them they are free to add or change all the legs they want on their dime...and quite often they will.
SWABiz...no, can't change
Your company travel portal...all depends on how it is paid for and billed. If it is prepaid, you should be able to manipulate it like any other ticket. If it is a billing contract, would probably need to go though the corp travel office.
That is whey we use neither...have a small firm but we move 8-10 people all the time...but we just book direct on company CC then if any of the employees wanna change their trip, as long as they are in and out when we originally booked them they are free to add or change all the legs they want on their dime...and quite often they will.
Feb 17, 2017, 7:23 am
#14
Join Date: Dec 2011
Location: BOS
Programs: JetBlue TrueBlue
Posts: 55
Your company should have a travel policy. Read if they do and see what it says. I worked for a large consulting firm, and if I wanted to book A->B->C instead of A->B->A, as long as the cost was the same or less, I could do it. Then it was on me to pay the C->A leg myself or if I was flying back to the same location, they paid for that and the leg B->A.
If not, it's up to you. Ask your boss and see what he says.
If not, it's up to you. Ask your boss and see what he says.