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Voluntary Award Change / changes: date, time, routing, airline, co-terminal, etc.

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Old Jul 27, 2015, 9:19 pm
FlyerTalk Forums Expert How-Tos and Guides
Last edit by: Prospero
Please feel free to add to or correct the information herein.
NOTE: For involuntary award changes (caused by the operating carriers), see Involuntary Award Changes / What To Do (merged threads).

Ordinarily, one must call to request or make changes to award tickets.

Award changes, ordinary

NOTE: More extensive listing of terms and conditions are listed in oneworld and other all partner awards rules, Information 2015 on

Award carrier, connection, date or routing changes: As long as origin and destination (but read on for exceptions such as first / last segment) remain the same, change / award redeposit fees are usually waived for awards under certain circumstances when date, connection, routing or carrier changes are made But:Airline / carrier changes incur no change or redeposit fees as long as you do not try to change between all AA oneworld airlines and non-oneworld airlines or vice versa.

E.g. an AA award such as SEA-HNL-SYD using AS can not be changed to use JL without requiring award redeposit. An award using AA LAX-HKG can be changed to JL via NRT or CX Without redeposit ing miles.

If Maximum Permitted Miles (usually 125% of the most direct available routing) for an award is exceeded, two awards may be charged

or

MSC fare requirements: The most significant or prevailing carrier, usually the one with the transoceanic sector, must offer an unconstructed fare between desired origin and destination; if a fare would require "married segments", two awards may be required.
Award validity: Awards must be used within one year of original booking. For travel beyond that, the award miles will have to be redeposited and new awards secured.

Award cancellations can be by phone or online, but online cancellation requires separate action to reinstate the miles. Canceling online does not request or result in miles redeposit.

Award miles reinstatement: Redeposit fees are waived for Executive Platinum members. See here for more information on award miles reinstatement.

"Upgrading" class of service by using miles requires redepositing the original award and issuing a new one for the higher class if service. AA will waive the deposit fee on the redeposited award, and will not charge for this. (However, taxes may differ, such as going from the discounted U.K. Air Passenger Duty to the full APD if upgrading from Y / PE to J; if there are higher taxes and fees imposed by the new fare, the passenger is charged for those.)

Co-terminals: For award purposes, there are no co-terminals; changing co-terminal airports (MIA and FLL, PBI; JFK, LGA, EWR etc.) will incur a $150 change fee. See this thread for detail on award miles redeposit.

An award using AS, FJ, HA or TN to South Pacific (e.g. AKL, SYD) can not be changed to AA or QF without requiring award redeposit (or vice versa).

Dropping segments: Awards made on AA or / and "all partner" carriers will allow changes mentioned above without requiring redeposit fees. Instances of dropping an origin segment can be allowed, or a final segment - as long as doing so does not change the destination zone (or sub-zone, in the case of intra-North America awards); changing the mileage (miles required) of the award claimed or the number of awards claimed.

Segments can be dropped as long as doing so does not change the destination zone (or sub-zone, in the case of intra-North America awards). If you are refused, refer agents to the in-house memo/advisory dated 02/03/11 entitled "Dropping OWFA segments." (guv1976)

As JonNYC posted:

This document was current as of December 2014:
For permitted changes and fees, see this post in the airline partner award thread.

If the award is AA and oneworld, changes may be made as long as the main / governing /Most Significant Carrier makes an unconstructed fare on the award routing and the governing fare's carrier is not changed to one not offering such a fare.

Close-in booking fee: Changes made to bring travel to under 21 days from award issue will incur close-in booking fees of $75.

Schedule changes: On international awards, schedule changes of two hours or longer, or those breaking connections by bringing them below MCT / minimum connection times, flight cancellations, generally may be cancelled and redeposited without fees, or engender greater flexibility in changes. With AA awards, it is possible award seating may be opened when there is none; with partners, AA can appeal to the Liaison to the partner to open seating in these cases (the partner airline may or may not grant the exception requested). Equipment change constitutes a schedule change and you will be able to get the fee waived pre this thread: http://www.flyertalk.com/forum/ameri...solidated.html

Partner changes: If the award includes non-oneworld partners such as AS, EY, FJ or TN, or a oneworld carrier award is changed to include a non-oneworld carrier, or vice versa, significant fees will be incurred ($150).

"Upgrading" class of service by using miles requires redepositing the original award and issuing a new one for the higher class if service. AA will waive the deposit fee on the redeposited award, and will not charge for this. (However, taxes may differ, such as going from the discounted U.K. Air Passenger Duty to the full APD if upgrading from Y / PE to J; if there are higher taxes abd fees imposed by the new fare, the passenger is charged for those.)

Changes that require different award type -

Changes to the itinerary which involve different AAdvantage award(s) than originally ticketed require a reinstatement of the original award ticket, payment of the applicable award reinstatement charge (see below), and a new award ticket issued (waived for AAdvantage Executive Platinum members using miles from their account). However, SAAver awards canceled for AAnytime awards, or changing to a higher class of service, will not incur redeposit fees.

Changes to your outbound travel date, resulting in a departure within 21 days -

Close-in booking fee: A $75 USD award processing charge will apply for a confirmed change to the date on an AAdvantage MileSAAver and AAnytime award ticket if the change results in a new outbound travel date that is within 21 days of the original booking date (waived for AAdvantage elite members using miles from their account).

Contact AAdvantage Reservations to change your itinerary, pay the applicable charge and have your ticket reissued prior to travel.

Canceling Awards / Reinstating Award Tickets
(Waived for AAdvantage Executive Platinum members using miles from their account)

AAdvantage® mileage will be reinstated for unused and unexpired awards upon payment of a processing fee. For tickets booked on or after November 1, 2018, AAdvantage®mileage will be reinstated upon payment of a processing fee for unused and unexpired awards canceled prior to departure. For each additional award reinstatement from the same account at the same time, an additional charge will be collected. These charges are payable by credit card.

Award class changes: MileSAAver to AAnytime changes generally incur no fees; conversely, AAnytime to MileSAAver awards generally will.

Award cabin class "upgrades" (e.g. Y to J): If the change made is an increase of miles to another cabin class, fees are not normally charged (but some government required fees such as UK Air Passenger Duty, airport passenger facility fees, etc. may change).

Redepositing awards incurs a fee of $150 other than for Executive Platinum members redepositing to their accounts. If two or more awards are being redeposited to the same account at the same time, the fees are $150 for the first award, $25 for every award thereafter. Note the awards do not have to share the same PNR, though some less knowledgeable agents will insist so.

Note: given a 120 hr / 5 day hold is offered, there is no right to “Free” cancellation (without redeposit) within 24 hours of securing the award. OTOH, mere date changes to a year from Booking are free of charge in most instances.

Please see: State of the award reinstatement fee (Nov 2015 - clarifying)
FAQ: Cancel award ticket / cancellation (time frame, taxes, etc.) (merged threads)
Link to ARCHIVE 2017: Award Change for date, time, routing, co-terminal, cost, all changes.
Link to ARCHIVE 2015-2016: Award Change for date, time, routing, co-terminal, cost, all changes.
Link to ARCHIVE 2012-14: Award Change for date, time, routing, co-terminal, cost, all changes.
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Voluntary Award Change / changes: date, time, routing, airline, co-terminal, etc.

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Old Oct 17, 2019, 5:00 am
  #331  
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Originally Posted by flyer4512
I figured email will get me the correct answer...
Oh boy, you could not be more wrong about that!

AA's email "agents" are no different from the phone people, they can be equally as clueless, additionally even if they come back and say it's a free change, this will carry virtually no weight with an ill-trained agent who tries to charge you the fee.

Call AA back and ask to change your dates, do not mention anything about the fee or that the prior agent tried to charge it, etc. If they again try to charge the fee, push back that your O&D is the same and the award type is the same so the fee should not be charged. If they still try to charge it, HUCA same as above.

This is the game you have to play with AA.
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Old Oct 17, 2019, 10:55 am
  #332  
 
Join Date: Feb 2009
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Originally Posted by JJeffrey
Oh boy, you could not be more wrong about that!

AA's email "agents" are no different from the phone people, they can be equally as clueless, additionally even if they come back and say it's a free change, this will carry virtually no weight with an ill-trained agent who tries to charge you the fee.

Call AA back and ask to change your dates, do not mention anything about the fee or that the prior agent tried to charge it, etc. If they again try to charge the fee, push back that your O&D is the same and the award type is the same so the fee should not be charged. If they still try to charge it, HUCA same as above.

This is the game you have to play with AA.

Change is all set, oddly enough it was made by email at no charge, lol
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Old Oct 17, 2019, 11:04 am
  #333  
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Originally Posted by flyer4512
Change is all set, oddly enough it was made by email at no charge, lol
Wow ^
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Old Oct 17, 2019, 4:53 pm
  #334  
 
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Originally Posted by JJeffrey
Wow ^

Sorry I guess I misunderstood my wife. AA called my wife because of the message I sent and they changed it on the call.
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Old Oct 22, 2019, 10:36 am
  #335  
 
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Two unrelated questions:

1) Is it possible to *add* awards to a PNR after booking (or merge award PNRs)? Hoping to book an award at the 330 day window for a 3 week trip next year, so obviously the return won't be available when booking the outbound. Would prefer to avoid having separate PNRs (and therefore 2x redeposit fees if we have to cancel the trip).

2) Would changing from AA + OW to only OW modify the award type (resulting in a charge)? Thinking of e.g., a change from BOS-JFK-HKG-SGN to BOS-HKG-SGN where all segments are on CX except BOS-JFK. Sorry if this was answered upthread; I couldn't find that exact change scenario anywhere.
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Old Oct 22, 2019, 11:17 am
  #336  
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Originally Posted by dtremit
Two unrelated questions:

1) Is it possible to *add* awards to a PNR after booking (or merge award PNRs)? Hoping to book an award at the 330 day window for a 3 week trip next year, so obviously the return won't be available when booking the outbound. Would prefer to avoid having separate PNRs (and therefore 2x redeposit fees if we have to cancel the trip).

2) Would changing from AA + OW to only OW modify the award type (resulting in a charge)? Thinking of e.g., a change from BOS-JFK-HKG-SGN to BOS-HKG-SGN where all segments are on CX except BOS-JFK. Sorry if this was answered upthread; I couldn't find that exact change scenario anywhere.
You can add segments to an existing award, however you cannot merge or combine PNR's (on paid or award tickets). However, adding segments after the award is ticketed would trigger the $150 change/redeposit fee as you'd be changing the origin/destination. So it completely defeats the purpose.

And changing from AA+oneworld to just oneworld is a free change as long as your O&D stay the same.
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Old Oct 22, 2019, 5:35 pm
  #337  
 
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Originally Posted by JJeffrey
You can add segments to an existing award, however you cannot merge or combine PNR's (on paid or award tickets). However, adding segments after the award is ticketed would trigger the $150 change/redeposit fee as you'd be changing the origin/destination. So it completely defeats the purpose.

And changing from AA+oneworld to just oneworld is a free change as long as your O&D stay the same.
Thanks for the quick reply. Given how flexible the tickets are, I suspect we are more likely to reschedule than cancel outright -- and an extra $125 won't kill us in the case that we do.

Seems like the best strategy is to book any acceptable path between point A and point B, and just keep checking for better routings.
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Old Oct 28, 2019, 3:08 am
  #338  
 
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I'm booking an award: JNB-DOH-DFW-LAX (JNB-DOH-DFW in QR J and DFW-LAX in AA Y). I am also using my grandfathered Barclay's AA miles rebate to get 7.5K AA miles back on this booking (benefit expires Nov. 1st, 2019).

Three questions here:

1) If I later change to JNB-DOH-LAX all in QR J, there should be no change fee, correct? Oneworld (QR + AA) to Oneworld (QR) and the O&D stay the same.

2) Following up on question 1, will they charge me an additional 7.5K for the new itinerary since I originally used my rebate benefit and paid 67.5K for the award (instead of the standard 75k)?

3) I'm seeing DFW-LAX availability in AA F when I search that leg by itself, but I can't get it to show up when I search JNB-LAX. I called in and the CSRs only see Y availability for DFW-LAX. Does anyone know why the discrepancy? Does it have to do with married segments? Is there a workaround here?

Thanks in advance - much appreciated!
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Old Oct 28, 2019, 3:32 am
  #339  
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Originally Posted by therookie
1) If I later change to JNB-DOH-LAX all in QR J, there should be no change fee, correct? Oneworld (QR + AA) to Oneworld (QR) and the O&D stay the same.

2) Following up on question 1, will they charge me an additional 7.5K for the new itinerary since I originally used my rebate benefit and paid 67.5K for the award (instead of the standard 75k)?

3) I'm seeing DFW-LAX availability in AA F when I search that leg by itself, but I can't get it to show up when I search JNB-LAX. I called in and the CSRs only see Y availability for DFW-LAX. Does anyone know why the discrepancy? Does it have to do with married segments? Is there a workaround here?

Thanks in advance - much appreciated!
1) Yep, no fee.
2) Since the award type isn't changing there shouldn't be any redeposit that would cause you to "lose" the 7.5k Barclay rebate.
3) That's 100% married segments availability, although it's strange that AA is making it dependent on another carrier's flight, which typically doesn't happen. I would try HUCA a fee times.
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Old Nov 2, 2019, 5:53 pm
  #340  
 
Join Date: Oct 2009
Posts: 236
I reserved an award ticket in May 2019 for travel in November 2019. If I want to change the date, does the new travel have to occur by May 2020 or November 2020 to avoid a fee?
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Old Nov 3, 2019, 8:02 am
  #341  
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Originally Posted by avatexrs
I reserved an award ticket in May 2019 for travel in November 2019. If I want to change the date, does the new travel have to occur by May 2020 or November 2020 to avoid a fee?
The ticketing date is what matters for the one year clock, so you have until May 2020 to use it.
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Old Nov 7, 2019, 11:26 am
  #342  
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I am EXP and looking to book an award ticket on either JL or CX ~10 months out for myself and one other. I'm not positive who the other is yet - could be my wife or could be my son. If I were to book for myself and my wife, would I later be able to switch out my wife for my son? Would it just be a name change? Would I need to cancel the reservation and hope the space goes back into award inventory? Thank you in advance.
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Old Nov 7, 2019, 1:23 pm
  #343  
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Originally Posted by hp12c
I am EXP and looking to book an award ticket on either JL or CX ~10 months out for myself and one other. I'm not positive who the other is yet - could be my wife or could be my son. If I were to book for myself and my wife, would I later be able to switch out my wife for my son? Would it just be a name change? Would I need to cancel the reservation and hope the space goes back into award inventory? Thank you in advance.
No, you cannot just book the ticket in your wife's name and change it to your son's. You would need to cancel and hope that space would open back up (not likely).

If you can find 3 award seats on whatever flight you're looking at, then I would just book all 3 of you, then just later cancel whoever doesn't end up going.
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Old Nov 7, 2019, 1:40 pm
  #344  
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Originally Posted by JJeffrey
If you can find 3 award seats on whatever flight you're looking at, then I would just book all 3 of you, then just later cancel whoever doesn't end up going.
thank you. I think that’s the right strategy as long as I can find enough award seats.
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Old Nov 10, 2019, 8:26 am
  #345  
 
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Same Day TIcketing Required for 2 PNR's Redeposited at Same Time w/out a second $150?

Today I tried to cancel 4 award tickets, 2 to and 2 from Australia that were booked on different dates. I expected the fee would be 150+25+25+25 since all were going back to the same account. The agent said fee was $150+25+150+25 because the former calculation that does not trigger another $150 applies ONLY when both tickets are issue on the same day. She checked with a supervisor who confirmed the same. I asked to be transferred to the supervisor who told me the same. Is this correct? I did this once years before and this was not the way it worked. With awards to AU it is almost impossible to find business class for both outbound and return at the same time. The supervisor told me that a mistake was made before in my favor.
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