We use an older version of QuickExpense Pro from the maker of Quicken/Quickbooks. It basically only serves to generate hard copies from typed in entries. Once printed, the Manager signs and passes along to accounting. Not exactly a high-tech solution but works well for our company (around 500 employess, maybe 50 of whom travel). We use Lotus Notes for E-Mail, Calendar, and various CRM functions... I'm suprised they haven't implemented a Lotus based Expense system but that would cost time/money, something my employer doesn't let go of too freely.

We also use Deltek, but their Vision product. Lots of our employees submit time & expenses remotely via a web interface. It was a bit of a chore to setup, but it seems endlessly customizable.

We use a custom program. It's Java-based. Nice thing about it is that we get a feed from Amex of all of our corporate card expenses, so there are fewer receipts to submit. On a domestic expense report, I usually only need to submit the hotel receipt (to verify I'm not expensing in-room movies), and the car rental receipt (to verify I'm not expensing NeverLost or similar). Gas, meals, etc that are >$25 don't need a receipt as long as they're on the corporate card.

Once I finish a report, it prints a barcoded submittal page that I shove in an envelope with the required receipts and send interoffice to our expense processing group. I usually have funds in my account/credit card within 48 hours of submittal.

Bump!

I am looking for a laptop based expenses tracking program which is easy enough for an accounting simpleton such as biggestbopper to use.

Perhaps this is an outmoded request since the new software appears to only run on smartphones which are also beyond my capacity (fat fingers!).

What do you advise, fellow FTers?

I normally use excel but this trip didn't bring laptop, only iPad2. Downloaded expensify app and it works quite nicely. At end of each country, I generate a sub report, email to myself and will then print/attach receipts etc when back home.

App is free, and linked to web site. So if you use laptop, it will also work.

Thanks for the referral to expensify. Looks as though it should do the job. And, can't beat free. :D

Of course, if any other FTers have a another possible approach, would love to hear about it. Meantime, signed up for expensify.

Have been using Expensify since they launched. A lot of things have got better, but certain things have got worse. Still infinitely better than anything that I used before it.

Edit: my bad, just noticed you're looking for something to use individually.

We also use Concur, it handles all travel bookings, expense (both compny card and personal out of pocket), and redirects all to necessary matters/engagements/job costs as necessary.