Expense Report program ??
 

What expense report program do you use?

My office has an excel form that mostly works.

I've implemented workflow stuff in Sharepoint before for doing this - much cleaner imho.

Oracle (crap)
 

We have an Oracle implementation at my (large) company. the entry into the program requires a seperate password, the UI is totally unituitive. I would not recommend the front end experience to anyone.

The good part is that once your stuff is in the workflow is decent, (until a report gets rejected and just goes poof!).

Sign me
Frustrated user.

We use Concur Expense. www.concur.com.

User experience is far better than any other system I've used.

I have used Excel spreedsheets and Time and Expense reporting software from Deltek

http://www.deltek.com/products/timea...se/default.asp

I love the simplicity of Excel and its free.

Expense Reports with Deltek are easy from an admin / approving standpoint.

At the last place I worked, we used PeopleSoft. I thought it was a huge PITA, but at least it had a decent web interface, and you could submit receipts electronically.

But the place I work now uses SAP, and it makes PeopleSoft look awesome. This is 2006, why can't I scan my receipts and attach them as a PDF?

That being said... I prefered doing expense reports at the small ISP I worked for in college... copy the receipt, hand it to the CEO, and 5 minutes later you either got cash or a check. :)

My company uses Lawson. It is awful, mainly b/c I think they didn't put the time in to customize the modules for my company, but it is not intuitive at all. It takes 10 minutes to put in a 4 line expense report.

My employer has deltek/costpoint but insofar they haven't deployed the expense part. Just time reporting.

We developed an in house Lotus Notes workflow application. Works pretty well. We looked at several hosted commercial systems but didn't like them for one reason or the other (e.g. multi currency support, different approvers for the same person dependent on parameters).

what brentley said :(

We use Expensable. Web-based and it works well although it has a few quirks with Firefox.

We use Concur. As said earlier, excellent user interface. It also automatically downloads all the company card transactions which speeds up entry of those. One drawback of Concur is that you have to use the mouse to click on categories, you can't just enter from the keyboard.

I still use Expensible to track expenses on my laptop. It allows me to search for specific transactions and gives me a good history of past expenses. Concur has limited search (as far as I know) and my company hasn't implemented the off-line capability. It also loses past history with each upgrade. Sadly, I can't transfer entries from one to the other, I do it manually.

does anyone have any excel expense report files that they would share?

thanks,

I can email you something in a week or so when I get back to the US. It's not great, but it works. Remind me...

Our system was internally developed. It's pretty good because it automatically downloads credit card transactions. I just code and attach scanned receipts.

We use an older version of QuickExpense Pro from the maker of Quicken/Quickbooks. It basically only serves to generate hard copies from typed in entries. Once printed, the Manager signs and passes along to accounting. Not exactly a high-tech solution but works well for our company (around 500 employess, maybe 50 of whom travel). We use Lotus Notes for E-Mail, Calendar, and various CRM functions... I'm suprised they haven't implemented a Lotus based Expense system but that would cost time/money, something my employer doesn't let go of too freely.

We also use Deltek, but their Vision product. Lots of our employees submit time & expenses remotely via a web interface. It was a bit of a chore to setup, but it seems endlessly customizable.

We use a custom program. It's Java-based. Nice thing about it is that we get a feed from Amex of all of our corporate card expenses, so there are fewer receipts to submit. On a domestic expense report, I usually only need to submit the hotel receipt (to verify I'm not expensing in-room movies), and the car rental receipt (to verify I'm not expensing NeverLost or similar). Gas, meals, etc that are >$25 don't need a receipt as long as they're on the corporate card.

Once I finish a report, it prints a barcoded submittal page that I shove in an envelope with the required receipts and send interoffice to our expense processing group. I usually have funds in my account/credit card within 48 hours of submittal.

Bump!

I am looking for a laptop based expenses tracking program which is easy enough for an accounting simpleton such as biggestbopper to use.

Perhaps this is an outmoded request since the new software appears to only run on smartphones which are also beyond my capacity (fat fingers!).

What do you advise, fellow FTers?

I normally use excel but this trip didn't bring laptop, only iPad2. Downloaded expensify app and it works quite nicely. At end of each country, I generate a sub report, email to myself and will then print/attach receipts etc when back home.

App is free, and linked to web site. So if you use laptop, it will also work.

Thanks for the referral to expensify. Looks as though it should do the job. And, can't beat free. :D

Of course, if any other FTers have a another possible approach, would love to hear about it. Meantime, signed up for expensify.

Have been using Expensify since they launched. A lot of things have got better, but certain things have got worse. Still infinitely better than anything that I used before it.

Edit: my bad, just noticed you're looking for something to use individually.

We also use Concur, it handles all travel bookings, expense (both compny card and personal out of pocket), and redirects all to necessary matters/engagements/job costs as necessary.