Property's Controller Requesting CC Authorization Form
We recently completed a stay where the deposit (paid 60 days prior to check-in) was paid on one credit card and at check-in, the remaining nights and incidentals were applied to a second credit card.
There were a couple of issues at check-out where deposits were incorrectly applied, etc., but they were all fixed quickly.
A couple of days later, I get an email from an accountant saying "Per request of our Hotel Assistant Controller, I am sending a credit card authorization form. Please fill it up for each credit card used to pay for the rooms. Attach a copy of each credit card, to be in compliance with the IRS."
The reservation is exempt from sales tax, so that's the only reasoning I can imagine the IRS comes in to play. I've asked for clarification, but haven't heard back yet. Why would they need a copy/photograph of the physical card when both cards were swiped and viewed at check-in and check-out?