Originally Posted by
twitch76
I don't know how your event/organization books and pays for the rooms.
If it were my event and we had booked & paid for the room for one of our board members to stay in, I would expect the room cost to be credited back to the non-profit and some fairly significant recovery (points enough for a comparable stay in a a comparable hotel). Anything much less than that would probably result in finding a different hotel for next year's event.
You should involve whoever at your organization signs the contracts and pays the bills.
Pre-covid, our organization covered our rooms. We often sold enough hotel rooms that our org had free rooms coming to us (since this isn't my job, I don't know specifics, but we have had use of some meeting spaces and sleeping rooms because of the volume of rooms booked for our event). Post-covid, we are still building our numbers back up and at this time, board members are paying for our own rooms, which are booked through our organization.
Honestly, the facility is fantastic and offers things we wouldn't have anywhere else. Our constituents always give it very high marks. I just didn't appreciate what felt like personal gaslighting.