I am afraid that there will not be at the meeting anyone who can talk in depth about the IT side.

I think the idea is good.

Already at the meering two years ago there was a discussion about IT and my recollection is that they promised to arrange such a meeting. Maybe what we could ask is that the IT meeting would now eventually be arranged...

Those ideas could be input to that meeting. However I feel that those are more bandaids for lacking features which AY should implement.