Originally Posted by
havecameraswilltravel
The business extra code. And as someone mentioned above, it sounds like it explains to the client the breakdown in where the money is spent. So coach it is. Right now we just invoice clients cumulative costs, which are pre negotiated. "Client, for X travel including bags, it's going to be $Y." — once it's been agreed upon, how that is itemized is largely irrelevant. It's just on this particular job they're asking us to use their business extra code so they get the points there too. As not to have anything look suspicious, it's probably easier just to book the coach ticket and submit receipts for the bag check.
If they’re footing the bill, why tell them in advance what you’re going to do. “We’re going to book first, but will discount your bill the difference between Y+bag fees.”