Originally Posted by corporate-wage-slave

Sure, provide links to other things like you have mentioned, maybe even be prepared to chaperone one of them yourself perhaps, but avoid setting up complicated arrangements, bookings, deposits, food orders and what-not. FTers are quite diverse: some will perhaps indulge in fine dining while there and will leave early, others will happy to just drink (and drink and drink), others will turn up early, DYKWIA will turn up late, some will go out of town, some will visit friends. So it's easiest to say - go to venue x at 7 pm. x doesn't have to be a hospital incidentally! But maybe