Originally Posted by
zyxlsy
If the invoice say RMB 1000 (160.83 USD according to Visa), and your credit card charge is 168.87 (assume 5% DCC markup), your company doesn't have a problem with that? I thought there is no written evidence to support this DCC loss, you know...
Written evidence - very easy for the employee to simply attach the DCC card slip and ask for USD (HKD) amount.
Procedurally it'll be very hard for me to deny the claim. He did pay for the DCC markup, he didn't pocket the money, he's allowed to stay in the hotel and the hotel did the conversion.
P.S. I can guess why MS BJ will go and pick on it.
Procedurally they make US colleagues settle their own bills - I can see SAFE difficulties if MS BJ settling for them and seeking reimbursement from MS US.
However in HK we settle the hotels our overseas colleague stay in directly. Our China ops even want us to pay for the airfare.
In any case we have a lot of control over the hotels we use for inbound travellers. After all I can redirect the hotel inbound visitors stay in at a drop of a hat.
I have less control over the DCC from my HK colleagues travelling abroad. I don't do outbound claims review, but I'm not aware of my colleagues who do trying to prevent DCC and it will comply with all our travel and expenses policies.