Doesn't the group that arranges your travel keep your FF numbers on file? It would be odd, in my experiences, to have any issues with that. You may not be able to specify airlines or properties, but should have no problems getting credit for every stay.

Unless all stays/travel for all consultants are master billed, but that would be out of the ordinary, IME.

I'd call the travel group and ask. They won't have input into any performance evals/etc. and are surely used to answering a couple questions, in their area of experts, for newbies.