It seems to me that this request stems from jan_az withdrawing her request to post a charitable appeal - but TB continuing with the approval process.

Common sense surely says that once a request for approval no longer exists then it's all a bit of a waste of time considering it. If I tell my boss I want a months holiday over Christmas and she agrees, but notes she'll need to speak to her boss to OK it, and then I withdraw my request - is it really going to be on the agenda next time she meets her boss?

Simple suggestions:

If the proposer and the seconder of a motion want to withdraw it before voting is complete - let them and just drop the issue. If two other mambers want to bring the motion again then they can.

If someone requests permission to make a charitable appeal and drops their request before the permission mas been granted (i.e. voting being complete on the motion in question) then simply abandon the approval process.