Operational upgrades from a gate agent's perspective
#46
Original Poster
Join Date: Jan 2006
Location: Cuenca, Ecuador
Programs: UA, AA, DL, SPG, Hyatt
Posts: 844
Originally Posted by ButIsItArt
DJ, great post -- informative and interesting! Hope to read more Tales from Behind the Podium ^ 


#47
Join Date: Sep 2005
Location: Sydney,Australia
Programs: UA 1K, QF Gold
Posts: 1,129
DJ-Awesome post, can you state where *A Golds slot into the process?

#48
Original Poster
Join Date: Jan 2006
Location: Cuenca, Ecuador
Programs: UA, AA, DL, SPG, Hyatt
Posts: 844
Originally Posted by BenjaminNYC
Welcome to FT, DJ! Great first post! ^
So, this confirms that UA would op-up a 1K or 1P on a C ticket to F over a UGS in NC? I was on a B fare upgraded to NC LHRJFK, and a 1P on a C ticket got an op up to F, not me. I'm not complaining at all though; makes sense to me.
But what if I were on a D or Z fare? Who would get the upgrade to F? Me on a discounted (but still paid biz) ticket or the 1K or the 1P on full fare C?
So, this confirms that UA would op-up a 1K or 1P on a C ticket to F over a UGS in NC? I was on a B fare upgraded to NC LHRJFK, and a 1P on a C ticket got an op up to F, not me. I'm not complaining at all though; makes sense to me.
But what if I were on a D or Z fare? Who would get the upgrade to F? Me on a discounted (but still paid biz) ticket or the 1K or the 1P on full fare C?


YES, this confirms a IK/1P/2P would "officially" be entitled to an op-up over a UGS on NC. "No double upgrades" is a policy that is repeated over and over again. But then again, there are exceptions to everything and there is a lot of secrecy with the UGS program so I will not say it won't happen. If there is a UGS in C on B fare and holding NC, and no other elites in C (rare) and one C seat is needed then the UGS would get the u/g (Y-NC-F) over non-elites, most of the time.
Z fare is sketchy. I mentioned in another post some agents specifically target full fare C ahead of higher ranking elites on D/Z fares, so putting status in paid biz regardless of fare basis is not a hard and fast rule, while agents that selectively bypass non full C elites to u/g lower ranking full C elites are not doing something that is frowned upon. It's cool.

Last edited by DullesJason; Sep 27, 06 at 6:38 am

#49
FlyerTalk Evangelist
Join Date: Apr 2005
Location: SMF
Programs: UA Gold, 1 MM
Posts: 11,616
Hats off to DJ for a highly-informative post. I wonder if "the speech" is now destined for mothballs


#50
Original Poster
Join Date: Jan 2006
Location: Cuenca, Ecuador
Programs: UA, AA, DL, SPG, Hyatt
Posts: 844
Originally Posted by fzwinter
Hats off to DJ for a highly-informative post. I wonder if "the speech" is now destined for mothballs 


Originally Posted by goalie
outstanding post ^^^^ and thank you. i've seen g/a's work magic to get a flight out on time which was oversold and had bumps ('37 by 30 w/me last w/e)

but i never knew what it all contained. hats off to you and the other g/a's out there. now, if you can, from a g/a's perpsective, possibly 'splain why it is so difficult to obtain travel vouchers vs a bdc free.....i was fortunate last w/e but as others have posted, it runs the gamut from "we don't offer t/c's to i wish i could but i don't know how/i don't have the (system authority). again, thank you & outstanding post!!
Originally Posted by anc-ord772
very nice
obrigado
a question: often at check-in I have a confirmed E+ seat, but by the time I arrive at the gate I have an F seat; who is doing the upgrading the gate agent or check-in?
Its often 35-40 minutes before the departure
obrigado
a question: often at check-in I have a confirmed E+ seat, but by the time I arrive at the gate I have an F seat; who is doing the upgrading the gate agent or check-in?
Its often 35-40 minutes before the departure

Last edited by iluv2fly; Oct 7, 09 at 1:00 am Reason: merge

#51
Join Date: Jan 2006
Posts: 929
DJ,
I concur with the earlier poster who praised your prose. The tension was palpable as we approached time to close the door. It also gives me a much greater appreciation for the combination of exasperation and desperation I hear from the GA when there is a 15 person line asking whether they need to check in again or how they would like to move their seats.
Keep the great insights coming and best of luck on your new adventures!
I concur with the earlier poster who praised your prose. The tension was palpable as we approached time to close the door. It also gives me a much greater appreciation for the combination of exasperation and desperation I hear from the GA when there is a 15 person line asking whether they need to check in again or how they would like to move their seats.
Keep the great insights coming and best of luck on your new adventures!

#52
Join Date: May 2003
Location: Redwood City, CA USA (SFO/SJC)
Programs: 1K 2010, 1P in 2011, Plat for 2012,13,14,15 & 2016. Gold in 17 & 18, Plat since
Posts: 8,792
Originally Posted by DullesJason
Hell wouldn't have to freeze over, but you might want to be on the IAD-CDG leg on Christmas I mentioned at the end of the post. Hardly any elites.
LOL. I didn't mention 2Ps becaue I was referring to a 3 cabin flight (SFO-NRT), which I think is likely to be loaded with the highest ranking UA elites and therefore not very common that the need for operational upgrades would get as deep as 2Ps. If often doesn't even get to 1Ps and often doesn't include all 1Ks. Some flights are more likely to have few top-tier fliers and get to 2Ps for op-ups. I gave out many op-ups to 2Ps in my time at United. Just not as many a 1Ps, 1Ks, etc., naturally.
LOL. I didn't mention 2Ps becaue I was referring to a 3 cabin flight (SFO-NRT), which I think is likely to be loaded with the highest ranking UA elites and therefore not very common that the need for operational upgrades would get as deep as 2Ps. If often doesn't even get to 1Ps and often doesn't include all 1Ks. Some flights are more likely to have few top-tier fliers and get to 2Ps for op-ups. I gave out many op-ups to 2Ps in my time at United. Just not as many a 1Ps, 1Ks, etc., naturally.
In an earlier post you mentioned how easy it is to achieve 2P status ("two annual trips from the east coast to Japan and you're in"). For some that may be true, but for those of us who don't have jobs that require that we fly, and don't have the means (or time) to take frequent and/or long-distance vacations, it requires a fair amount of reorganization of how we do things. Flying UA isn't always the most-convenient, and certainly not the least-expensive way to travel. But the 2P benefits are enticing, in particular the E+ product for those of us who might not enjoy having that seat in front of us in solid contact with our knees the entire flight.
Thanks for the enlightenment, and I'm glad I don't appear to be guilty of too many of the cliches you mentioned. The only thing I may benefit from, from time to time, is a willingness to wait until the boarding procedure is almost completed instead of giving up early on the chance of an upgrade. Seems like simply being there, being available, without making a scene... no real downside to it (other than losing out on overhead space, which usually isn't a problem for me).

#53
Original Poster
Join Date: Jan 2006
Location: Cuenca, Ecuador
Programs: UA, AA, DL, SPG, Hyatt
Posts: 844
Originally Posted by FCYTravis
Where does US Gold/Star Gold fall into the op-up queue? I assume immediately after 2P?
I ask because I got my only op-up so far a couple months back, to ExPlus on a UAX CRJ-700. I have no UA status, but am Platinum Preferred on US... ahh, for the days when US status meant something to UA

Originally Posted by Stripe
An excellent post. I hope your "greener pastures" involve writing. You certainly do it well.
I wonder how your experience compares to GA's at other airlines.
I wonder how your experience compares to GA's at other airlines.
I wonder about their experiences too. Everyone's experience is different, yet there are many experiences we all share. And unfortunately they were usually was shared loudly in the break room.

Last edited by DullesJason; Oct 16, 10 at 1:28 pm Reason: merge

#54
Join Date: May 2003
Location: Redwood City, CA USA (SFO/SJC)
Programs: 1K 2010, 1P in 2011, Plat for 2012,13,14,15 & 2016. Gold in 17 & 18, Plat since
Posts: 8,792
Nobody's asked about notes in our files???
Originally Posted by DullesJason
Tales From the Dark Side of United Gate Agenthood
[Well that just about wraps it up. I've put a lot into this post and my
fingers are tired!
I hope some Fters will have been entertained by
this post and perhaps feel they understand the process better.
-DullesJason

[Well that just about wraps it up. I've put a lot into this post and my
fingers are tired!

this post and perhaps feel they understand the process better.
-DullesJason

Does the Gate Agent see whatever notations are made in our records? As in, notations that somebody may have been less-than-nice to a CSR at some point etc? And if so, what sort of things might be found in those records? And how seriously are they taken by the GA?
In a former life, my wife used to work for a famous-name drugstore (now defunct/merged) and discovered the pharmacists had a customer logbook that had a space for entries that consisted of a number of asterisks. They were called "aggravation fees." Certain types of behaviour merited a certain number of asterisks, each one resulting in an extra $.50 on the prescription. One * was the penalty for strumming your fingers on the counter while waiting, and things went up from there.
Obviously UA wouldn't have anything like that going on, most certainly not in any sort of electronic system that could be held accountable. But just wondering if there is something that might warn you that somebody might not be taken as genuine if they claim that such-and-such is the first time it's ever happened to them etc.

#55
Original Poster
Join Date: Jan 2006
Location: Cuenca, Ecuador
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Posts: 844
Originally Posted by rw55
There's more information here about how this all really works than all the articles I've read in the past 10 years. ^
The only complaint I have is that it's clear from the description, like the fact that there the GA as a ton of decisions to make, like doing a whole series of upgrades before it shifts to gate control, because he/she knows that more people will check into Y, that I can't control it. There's a lot of peace in that realization.
The only complaint I have is that it's clear from the description, like the fact that there the GA as a ton of decisions to make, like doing a whole series of upgrades before it shifts to gate control, because he/she knows that more people will check into Y, that I can't control it. There's a lot of peace in that realization.



Can we come up with a new top 10 ways to get an op up?
- be lucky
- pick the right flight
- have status
- have a "dim" GA, and use the "top ten" from the magazine

Originally Posted by UA840
Can you elaborate? What would some of these indicators be? Does UA keep statistics on individual passengers show/no-show rates (that would be impressive)?
As a previous poster noted, this thread should be added to the sticky. Mods...
Thanks again DJ, great and informative post. I would love to see some more "GAs Perspective" threads from you. ^
As a previous poster noted, this thread should be added to the sticky. Mods...
Thanks again DJ, great and informative post. I would love to see some more "GAs Perspective" threads from you. ^
The biggest indicator in the reservation would be a booking that's not ticketed. Lots of no-shows from that. But then again lots of these people are savvy travelers and just show up with an open paper ticket that has not been "ticketed" in the record. Another indicator would be lots of itinerary changes in the history against a relatively low number of segments. Full fare one-way tickets, etc, all of these are indications of a possible no-show. This kowledge doesn't help or hurt you, it just means the agent may wait until *after* you check in to do your op-up (if you're high on the list) rather than risking doing an op-up for a possible no show, only to have to undo it later and cause more work later down the line when you're busiest.
Last edited by iluv2fly; Oct 7, 09 at 1:01 am Reason: merge

#56
Join Date: Apr 2002
Location: Redwood Shores, CA
Programs: UA 1P, HH Gold, SPG Gold
Posts: 743
thanks for the great post and PM reminder...
very interesting read.... in the specific example that you've noted, a 1P on the upgrade waitlist (willing to spend miles, certs, etc...) will be trumped by a 1K who would've been quite content with his E+ seat. Am I reading that correctly?
very interesting read.... in the specific example that you've noted, a 1P on the upgrade waitlist (willing to spend miles, certs, etc...) will be trumped by a 1K who would've been quite content with his E+ seat. Am I reading that correctly?

#57
Join Date: Jun 2004
Location: Denver, CO
Programs: UA 1K; F9 Summit
Posts: 2,077
Wow... great post. FTers are generally geeks who love details like this, so I'm sure you'll be an instant hero! 
I have a couple of questions:
1) Non-revs. If a non-rev is in F or C and you are in the situation you described in your first post, how does that affect the picture? Will you pull them back from F (say) to put a UGS on a C fare into F?
2) What if you do your dance perfectly, get everyone on board, and then the flight takes a delay (wx, mx, whatever), and some of the misconnects start to show up? I've seen non-revs pulled from a flight 30 mins after scheduled departure so that late connecting pax (UA to UA) could have their paid seats in C.
3) What do you do if you must choose a 1K from Y to bump to C and they are both on the same fare basis? Then you look at the clothes, right?
But seriously... what's the tiebreaker if it's a complete tie? Alphabetical? Random?

I have a couple of questions:
1) Non-revs. If a non-rev is in F or C and you are in the situation you described in your first post, how does that affect the picture? Will you pull them back from F (say) to put a UGS on a C fare into F?
2) What if you do your dance perfectly, get everyone on board, and then the flight takes a delay (wx, mx, whatever), and some of the misconnects start to show up? I've seen non-revs pulled from a flight 30 mins after scheduled departure so that late connecting pax (UA to UA) could have their paid seats in C.
3) What do you do if you must choose a 1K from Y to bump to C and they are both on the same fare basis? Then you look at the clothes, right?

But seriously... what's the tiebreaker if it's a complete tie? Alphabetical? Random?

#58
That was brilliant, and what FT should be all about. I tip my hat to you sir.
A vote for TalkMail?
A vote for TalkMail?

#59
Join Date: Jun 2002
Location: SLC
Programs: UA 1K MM; IC RA
Posts: 759
In summary...
Jason, your excellent post has confirmed my winning strategy all along... (note that the info below is probably irrelevant if you are not 1K)
1. Book into oversold Y flights where C and F are wide open. This is easier to do than you can imagine. From SLC my near-monthly trips to Japan offer all kinds of alternatives... via LAX, SFO, SEA, ORD, and even via HNL into KIX, NGO or NRT. Without fail, one or more of these flights is jammed in economy with business class wide open (generally this is due to some big China travel tour or some group who bought out the cabin). Tools like ExpertFlyer are very useful to identify these flights, as is simply calling the 1K reservation agents and asking them to look at all of the loads for a potential op-up situation.
2. Don't check bags, and then only ask for the boarding pass to the international gateway city (SLC-LAX for example). Why? Because the stressed-out gate agents at the gateway city are going to op-up you while you are on your way there. They know you are on the flight, that you will be coming up to the desk anyway, thus you are an easy fix to their in-the-hole problem. On the other hand, if you already have a Y boarding pass, they have no idea if you will be easily paged!
3. Go directly to the gate... do not wander off to the RCC, etc. Ask the gate agent for your boarding pass as you forgot to get it when you checked in before.
Last, but certainly not least, even with the op-up boarding pass in hand, if you are flexible in getting to your destination, offer to take a later flight in the upgraded cabin and politely ask for a gate-issued paper SWU as compensation (they are much more useful to me than $ bump-vouchers, etc.). I have done this many times, for example taking SFO-KIX-HND instead of the direct morning SFO-NRT flight.
Hope others find this info to be useful.
1. Book into oversold Y flights where C and F are wide open. This is easier to do than you can imagine. From SLC my near-monthly trips to Japan offer all kinds of alternatives... via LAX, SFO, SEA, ORD, and even via HNL into KIX, NGO or NRT. Without fail, one or more of these flights is jammed in economy with business class wide open (generally this is due to some big China travel tour or some group who bought out the cabin). Tools like ExpertFlyer are very useful to identify these flights, as is simply calling the 1K reservation agents and asking them to look at all of the loads for a potential op-up situation.
2. Don't check bags, and then only ask for the boarding pass to the international gateway city (SLC-LAX for example). Why? Because the stressed-out gate agents at the gateway city are going to op-up you while you are on your way there. They know you are on the flight, that you will be coming up to the desk anyway, thus you are an easy fix to their in-the-hole problem. On the other hand, if you already have a Y boarding pass, they have no idea if you will be easily paged!
3. Go directly to the gate... do not wander off to the RCC, etc. Ask the gate agent for your boarding pass as you forgot to get it when you checked in before.
Last, but certainly not least, even with the op-up boarding pass in hand, if you are flexible in getting to your destination, offer to take a later flight in the upgraded cabin and politely ask for a gate-issued paper SWU as compensation (they are much more useful to me than $ bump-vouchers, etc.). I have done this many times, for example taking SFO-KIX-HND instead of the direct morning SFO-NRT flight.
Hope others find this info to be useful.
Last edited by xpacific; Sep 27, 06 at 12:57 am

#60
Original Poster
Join Date: Jan 2006
Location: Cuenca, Ecuador
Programs: UA, AA, DL, SPG, Hyatt
Posts: 844
Originally Posted by Mike Jacoubowsky
As I mentioned, I've had more than my share of op-ups, and have generally cleared on upgrades pretty well. But as many of my prior posts have pointed out, it's the iron-butt UGS and 1K folk who pay the bills! They deserve whatever gets thrown their way, unquestionably.
In an earlier post you mentioned how easy it is to achieve 2P status ("two annual trips from the east coast to Japan and you're in"). For some that may be true, but for those of us who don't have jobs that require that we fly, and don't have the means (or time) to take frequent and/or long-distance vacations, it requires a fair amount of reorganization of how we do things. Flying UA isn't always the most-convenient, and certainly not the least-expensive way to travel. But the 2P benefits are enticing, in particular the E+ product for those of us who might not enjoy having that seat in front of us in solid contact with our knees the entire flight.
Thanks for the enlightenment, and I'm glad I don't appear to be guilty of too many of the cliches you mentioned. The only thing I may benefit from, from time to time, is a willingness to wait until the boarding procedure is almost completed instead of giving up early on the chance of an upgrade. Seems like simply being there, being available, without making a scene... no real downside to it (other than losing out on overhead space, which usually isn't a problem for me).
In an earlier post you mentioned how easy it is to achieve 2P status ("two annual trips from the east coast to Japan and you're in"). For some that may be true, but for those of us who don't have jobs that require that we fly, and don't have the means (or time) to take frequent and/or long-distance vacations, it requires a fair amount of reorganization of how we do things. Flying UA isn't always the most-convenient, and certainly not the least-expensive way to travel. But the 2P benefits are enticing, in particular the E+ product for those of us who might not enjoy having that seat in front of us in solid contact with our knees the entire flight.
Thanks for the enlightenment, and I'm glad I don't appear to be guilty of too many of the cliches you mentioned. The only thing I may benefit from, from time to time, is a willingness to wait until the boarding procedure is almost completed instead of giving up early on the chance of an upgrade. Seems like simply being there, being available, without making a scene... no real downside to it (other than losing out on overhead space, which usually isn't a problem for me).
I mention in that post that priority standby can be a Godsend during irregular operations. And as you mention, Y+ is pretty handy isn't it?
Last edited by DullesJason; Oct 16, 10 at 2:38 pm
