Business travel - expensing refunded transactions
#47
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Join Date: Jun 2013
Location: Ontario, Canada
Programs: Aeroplan, IHG, Enterprise, Avios, Nexus
Posts: 8,355
I would first just mention it to my manager. In the scenario of a fully-refunded room night there might be general agreement that the company should get reimbursed. If it's for something trivial like a $10 breakfast that was refunded, I think there would be general agreement that it would not be worth everyone's time to pay that back.
Last edited by Badenoch; Apr 8, 2019 at 10:23 am
#48
Join Date: Feb 2017
Location: Houston
Programs: UA 1K and Million Miler, *A Gold, Marriott Bonvoy Lifetime Titanium, Hertz Five Star,
Posts: 1,301
I am am actually going to go check if mine is on my history right now. Nonetheless, the agreement applicable to me implies that my credit report was pulled, checked, and may be updated going forward. I made it very clear to my employer that late payments due to their procrastination would not be good as that would tarnish my unblemished credit.
#49
Join Date: Aug 2018
Location: NC
Programs: AA, Marriott/SPG, AMEX
Posts: 272
I would like opinions on this issue in regards to cc "freebies". When my husband is on a business trip and uses his PAMEX for inflight wifi we get a statement credit that is automatic BUT it takes away from what we would use for personal travel. I always make sure he submits it as an expense since he is actually using it for work email. FWIW, he can go through this credit in January before we actually to get to any personal travel. How do/would you handle this?
#50
FlyerTalk Evangelist
Join Date: Aug 2009
Location: ZOA, SFO, HKG
Programs: UA 1K 0.9MM, Marriott Gold, HHonors Gold, Hertz PC, SBux Gold, TSA Pre✓
Posts: 13,811
I would like opinions on this issue in regards to cc "freebies". When my husband is on a business trip and uses his PAMEX for inflight wifi we get a statement credit that is automatic BUT it takes away from what we would use for personal travel. I always make sure he submits it as an expense since he is actually using it for work email. FWIW, he can go through this credit in January before we actually to get to any personal travel. How do/would you handle this?
If you or you husband did, that means you should submit the expenses for reimbursement.
I will make it even further. If your husband is not exempted, your husband should make sure that he would be paid for it's work.
#51
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Join Date: Aug 2010
Location: DCA
Programs: UA US CO AA DL FL
Posts: 50,262
I would like opinions on this issue in regards to cc "freebies". When my husband is on a business trip and uses his PAMEX for inflight wifi we get a statement credit that is automatic BUT it takes away from what we would use for personal travel. I always make sure he submits it as an expense since he is actually using it for work email. FWIW, he can go through this credit in January before we actually to get to any personal travel. How do/would you handle this?
What is your husband's employer's policy?
This can be rationalized any number of different ways, but the fact remains that he presumably has agreed to be bound by the policies and that is the end of the discussion.
If the question is, what would I do as an employer, the answer is simple. Small potato stuff such as this detracts from business operations. The employee gets the statement credit.
#52
Join Date: Dec 2009
Location: USA
Posts: 1,145
The answer seems simple.
What is your husband's employer's policy?
This can be rationalized any number of different ways, but the fact remains that he presumably has agreed to be bound by the policies and that is the end of the discussion.
If the question is, what would I do as an employer, the answer is simple. Small potato stuff such as this detracts from business operations. The employee gets the statement credit.
What is your husband's employer's policy?
This can be rationalized any number of different ways, but the fact remains that he presumably has agreed to be bound by the policies and that is the end of the discussion.
If the question is, what would I do as an employer, the answer is simple. Small potato stuff such as this detracts from business operations. The employee gets the statement credit.
My employer usually takes the view of - if I can submit a receipt for a specific expense in $, they will reimburse that $.
I err on the side of caution. It's not worth being fired over $15.
#53
Join Date: Dec 2009
Location: USA
Posts: 1,145
I would like opinions on this issue in regards to cc "freebies". When my husband is on a business trip and uses his PAMEX for inflight wifi we get a statement credit that is automatic BUT it takes away from what we would use for personal travel. I always make sure he submits it as an expense since he is actually using it for work email. FWIW, he can go through this credit in January before we actually to get to any personal travel. How do/would you handle this?
#54
Join Date: Oct 2012
Location: PDX/HIO
Programs: AS MVPG; Hertz Pres; Tanquery Million Minier
Posts: 375
Statement credits are the best way of keeping your side of the arrangement away from your employers eyes. E.g. if your employer offers to pay for Global Entry, you can go ahead and buy it. You can submit a receipt for it and prove you obtained it. Same for wifi passes if reimbursed as a statement credit.
#55
Join Date: Dec 2010
Location: DEL
Posts: 1,053
This is not true, though so many of them book into Y or other high fare buckets that IDBs essentially never happened even before the Dr. Dao incident.
You can take a VDB in either direction and keep the compensation, so long as it doesn't interfere with your work, you do it on your own time and don't charge any additional expenses to the taxpayers.
https://www.gsa.gov/policy-regulatio...22660#i1205031
#56
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Join Date: Aug 2010
Location: DCA
Programs: UA US CO AA DL FL
Posts: 50,262
Statement credits are the best way of keeping your side of the arrangement away from your employers eyes. E.g. if your employer offers to pay for Global Entry, you can go ahead and buy it. You can submit a receipt for it and prove you obtained it. Same for wifi passes if reimbursed as a statement credit.
#57
Join Date: Jul 2006
Location: NYC
Programs: DL PM, Marriott Gold, Hertz PC, National Exec
Posts: 6,736
I can't speak for your company, but, typically, Amex corporate cardholders are jointly liable (with their employer) for the balances on their accounts.
#58
Join Date: Jul 2006
Location: NYC
Programs: DL PM, Marriott Gold, Hertz PC, National Exec
Posts: 6,736
I would like opinions on this issue in regards to cc "freebies". When my husband is on a business trip and uses his PAMEX for inflight wifi we get a statement credit that is automatic BUT it takes away from what we would use for personal travel. I always make sure he submits it as an expense since he is actually using it for work email. FWIW, he can go through this credit in January before we actually to get to any personal travel. How do/would you handle this?
The simplest solution in this case might be to pay for that business use wifi with a different card, and save the credits for your personal use.
Last edited by cestmoi123; Apr 10, 2019 at 5:03 am
#59
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Join Date: Jun 2013
Location: Ontario, Canada
Programs: Aeroplan, IHG, Enterprise, Avios, Nexus
Posts: 8,355
If your employer is such a miserable skinflint that it would lay claim to a refund awarded to an employee for an inconvenience they suffered and complained about then that is an employer not worth working for in the first place. Were that the reason cited for termination the resulting wrongful dismissal suit would not go well for the employer.
#60
Join Date: Jun 2010
Location: Chicagoland
Programs: AA exp 3mm Hertz 5*
Posts: 334
Say you’re in a hotel for work, paying with your personal credit card. You check out and receive a PDF folio by email. You take the hotel’s post-stay survey and express disappointment with some aspect of the hotel. The hotel contacts you a day later and refunds a partial amount, as a goodwill gesture, to your credit card.
When it comes to reimbursement from your client or employer, do you expense the original amount or the reduced amount that you actually ended up paying?
When it comes to reimbursement from your client or employer, do you expense the original amount or the reduced amount that you actually ended up paying?
Interesting how many here have equated getting punished with doing wrong. If you don't get punished, it isn't wrong. When driving, I speed all the time. Even when stopped, I am rarely ticketed. Does that make all my speeding legal?