Travel Expenses: Dumb Things your Company has Done
#1
Original Poster
Join Date: Oct 2014
Location: SoCal
Programs: LH, DL
Posts: 133
Travel Expenses: Dumb Things your Company has Done
Company decided not to reimburse mileage to airport, if airport is closer to home than work.
Now instead of having DH drop me off for $X, I Uber for $6X.
Now instead of having DH drop me off for $X, I Uber for $6X.
#2
Join Date: Jul 2011
Programs: Hilton Gold, Hyatt Gold, Emerald Club Executive Elite, Global Entry
Posts: 33
#4
Join Date: Mar 2007
Location: SJC/SFO
Programs: WN A+ CP, UA 1MM/*A Gold, Mar LT Tit, IHG Plat, HH Dia
Posts: 6,284
My dad told me about this years ago when he was a traveling salesman with a driving territory and having to use his own car. He always tried to structure his day so his first and last customer visits were close to home. That optimized the reimbursable miles. After several years of that he got a company-issued vehicle and it became a nonissue.
Now instead of having DH drop me off for $X, I Uber for $6X.
My wife does it that way-- takes Uber instead of having me run her to/from the airport-- because her company's expense system makes it ridiculously hard to report mileage expenses. Uber receipts go through easily. The company ultimately spends more money by being overly tough on mileage.
#5
Join Date: Mar 2015
Programs: HH Diamond, GHA Titanium
Posts: 1,961
Our company just instituted a policy that you not only need to present a receipt from the meal buy also the one that gives an itemized list of what you ate. In other words, I can't just submit the CC receipt that I signed to pay the bill. I also need to submit the one that shows that I had a $10 salad, $10 piece of chicken and $4 whatever.
Is that common? I work for a very large financial institution.
Is that common? I work for a very large financial institution.
#6
Join Date: Apr 2015
Location: YVR
Programs: UA Premier Platinum
Posts: 3,759
I think it's something to do with local tax rules... I work for a multinational and for US-based employees CC slip only is OK for transactions under a certain threshold but for Canadian and European employees all expenses must be itemized (AFAIK in order to claim back the VAT/GST).
#7
Join Date: Jun 2014
Posts: 960
But they reimburse the parking...
#8
FlyerTalk Evangelist
Join Date: Dec 1999
Programs: Marriott Lifetime Titanium
Posts: 15,352
What a nightmare it was getting this approved, but it was quite nice once it was.
#9
Join Date: Nov 2008
Location: South Yorkshire, UK
Programs: A3*G, LH FTL, VS Red, Avis Preferred, Hertz President's Circle, (RIP Diamond Club)
Posts: 2,364
Despite having knocked 40% off my travel bill last year I'm now being asked to knock a further 20% off for 2017. Among the things suggested:
1. Don't have dessert.
2. Find somewhere to have breakfast outside the hotel.
3. Maximum rental car rate of £80 per day without prior consent (vs £100 before).
4. Same for hotel rate.
5. No alcohol unless with a customer.
6. If with a sales person on sales business they pay for everything except flights and hotel.
My issues with this:
1. This will save about £20 a year.
2. Most of my stays are 1 night, so I have to spend time every morning finding an open cafe instead of being ready for my day.
3. It's location specific, so it won't change my average.
4. Ditto, plus I'm not staying in a flea pit. I'd just refuse to go. Ever tried staying in Switzerland for <£100 a night???
5. Penny pinching. Won't make a dent in the overall figure.
6. Just gonna piss off someone else's boss and won't save the company money!
1. Don't have dessert.
2. Find somewhere to have breakfast outside the hotel.
3. Maximum rental car rate of £80 per day without prior consent (vs £100 before).
4. Same for hotel rate.
5. No alcohol unless with a customer.
6. If with a sales person on sales business they pay for everything except flights and hotel.
My issues with this:
1. This will save about £20 a year.
2. Most of my stays are 1 night, so I have to spend time every morning finding an open cafe instead of being ready for my day.
3. It's location specific, so it won't change my average.
4. Ditto, plus I'm not staying in a flea pit. I'd just refuse to go. Ever tried staying in Switzerland for <£100 a night???
5. Penny pinching. Won't make a dent in the overall figure.
6. Just gonna piss off someone else's boss and won't save the company money!
#10
Join Date: Jan 2015
Location: Montreal
Programs: Aeroplan
Posts: 204
Despite having knocked 40% off my travel bill last year I'm now being asked to knock a further 20% off for 2017. Among the things suggested:
1. Don't have dessert.
2. Find somewhere to have breakfast outside the hotel.
3. Maximum rental car rate of £80 per day without prior consent (vs £100 before).
4. Same for hotel rate.
5. No alcohol unless with a customer.
6. If with a sales person on sales business they pay for everything except flights and hotel.
My issues with this:
1. This will save about £20 a year.
2. Most of my stays are 1 night, so I have to spend time every morning finding an open cafe instead of being ready for my day.
3. It's location specific, so it won't change my average.
4. Ditto, plus I'm not staying in a flea pit. I'd just refuse to go. Ever tried staying in Switzerland for <£100 a night???
5. Penny pinching. Won't make a dent in the overall figure.
6. Just gonna piss off someone else's boss and won't save the company money!
1. Don't have dessert.
2. Find somewhere to have breakfast outside the hotel.
3. Maximum rental car rate of £80 per day without prior consent (vs £100 before).
4. Same for hotel rate.
5. No alcohol unless with a customer.
6. If with a sales person on sales business they pay for everything except flights and hotel.
My issues with this:
1. This will save about £20 a year.
2. Most of my stays are 1 night, so I have to spend time every morning finding an open cafe instead of being ready for my day.
3. It's location specific, so it won't change my average.
4. Ditto, plus I'm not staying in a flea pit. I'd just refuse to go. Ever tried staying in Switzerland for <£100 a night???
5. Penny pinching. Won't make a dent in the overall figure.
6. Just gonna piss off someone else's boss and won't save the company money!
LOL, now seriously, my company strategy to reduce travel expenses: ban all travel..only business critical. Shortly after i left cause it was going downhill
#11
Join Date: Nov 2008
Location: South Yorkshire, UK
Programs: A3*G, LH FTL, VS Red, Avis Preferred, Hertz President's Circle, (RIP Diamond Club)
Posts: 2,364
#12
Join Date: Jun 2007
Location: gggrrrovvveee (ORD)
Programs: UA Pt, Marriott Ti, Hertz PC
Posts: 6,091
#13
Suspended
Join Date: Nov 2015
Posts: 1,808
Dumb Things your Company has Done to INCREASE Travel Expenses
For example:
A few years back the company insisted we used a preferred vendor for car rentals. It was Avis..even with the discount code, a quick comparison shop revealed that it was still generally the most expensive option. When I used Hotwire to book cars I paid anywhere from 20 to 60% less..and even non-discounted rates at other companies were cheaper. We watched our expense reports inflate immediately.
At another company I had to book a trip to London. BA had different rates for their SAN-EGLL direct depending on the day you departed and returned. If you went Monday to Friday, it was $1300 each way. If you went Tuesday to Tuesday, it was $375 each way.
When I went to my boss and suggested I go Tuesday to Tuesday and that the savings would be $1850 (after the weekends hotel and meals, still about 1200 cheaper) his response was "We aren't going to pay you for a weekend in London." Ummmm...okay..and he was an accountant who should really have known better. I ended up going Monday to Friday.
A few years back the company insisted we used a preferred vendor for car rentals. It was Avis..even with the discount code, a quick comparison shop revealed that it was still generally the most expensive option. When I used Hotwire to book cars I paid anywhere from 20 to 60% less..and even non-discounted rates at other companies were cheaper. We watched our expense reports inflate immediately.
At another company I had to book a trip to London. BA had different rates for their SAN-EGLL direct depending on the day you departed and returned. If you went Monday to Friday, it was $1300 each way. If you went Tuesday to Tuesday, it was $375 each way.
When I went to my boss and suggested I go Tuesday to Tuesday and that the savings would be $1850 (after the weekends hotel and meals, still about 1200 cheaper) his response was "We aren't going to pay you for a weekend in London." Ummmm...okay..and he was an accountant who should really have known better. I ended up going Monday to Friday.
#14
FlyerTalk Evangelist
Join Date: Nov 2004
Location: ORD
Programs: UA 1K
Posts: 16,901
For example:
A few years back the company insisted we used a preferred vendor for car rentals. It was Avis..even with the discount code, a quick comparison shop revealed that it was still generally the most expensive option. When I used Hotwire to book cars I paid anywhere from 20 to 60% less..and even non-discounted rates at other companies were cheaper. We watched our expense reports inflate immediately.
At another company I had to book a trip to London. BA had different rates for their SAN-EGLL direct depending on the day you departed and returned. If you went Monday to Friday, it was $1300 each way. If you went Tuesday to Tuesday, it was $375 each way.
When I went to my boss and suggested I go Tuesday to Tuesday and that the savings would be $1850 (after the weekends hotel and meals, still about 1200 cheaper) his response was "We aren't going to pay you for a weekend in London." Ummmm...okay..and he was an accountant who should really have known better. I ended up going Monday to Friday.
A few years back the company insisted we used a preferred vendor for car rentals. It was Avis..even with the discount code, a quick comparison shop revealed that it was still generally the most expensive option. When I used Hotwire to book cars I paid anywhere from 20 to 60% less..and even non-discounted rates at other companies were cheaper. We watched our expense reports inflate immediately.
At another company I had to book a trip to London. BA had different rates for their SAN-EGLL direct depending on the day you departed and returned. If you went Monday to Friday, it was $1300 each way. If you went Tuesday to Tuesday, it was $375 each way.
When I went to my boss and suggested I go Tuesday to Tuesday and that the savings would be $1850 (after the weekends hotel and meals, still about 1200 cheaper) his response was "We aren't going to pay you for a weekend in London." Ummmm...okay..and he was an accountant who should really have known better. I ended up going Monday to Friday.
#15
FlyerTalk Evangelist
Join Date: Nov 2004
Location: ORD
Programs: UA 1K
Posts: 16,901
"No alcohol except with a customer" is a very standard expectation.
I never eat breakfast at a hotel unless its included in the rate. Usually wildly overpriced, and I don't need much for breakfast anyway. I'm actually fine with the in room coffee (or often free in the lobby) along with a breakfast bar that I pack a supply of.
In many cases my loyalty gives me access to a lounge and that is often both my evening meal and morning breakfast.
I never eat breakfast at a hotel unless its included in the rate. Usually wildly overpriced, and I don't need much for breakfast anyway. I'm actually fine with the in room coffee (or often free in the lobby) along with a breakfast bar that I pack a supply of.
In many cases my loyalty gives me access to a lounge and that is often both my evening meal and morning breakfast.