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Corporate Flight Policies for Employees Booking Business/First Class?

Corporate Flight Policies for Employees Booking Business/First Class?

Old Sep 4, 18, 9:15 pm
  #406  
 
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Originally Posted by OpenSky View Post
do things like requesting to fly out of at a certain time, day to a certain destination, which is almost an exact match with the flight I want.
This is the hack which can be done with Concur. Default setting at Concur is the time is set to +/- 8h at departure/arrival. This will obviously display the cheapest flight available for the date/route and will lead to the situation that for example for SIN-SFO cheapest (and compliant with company policy) flights are with Chinese carriers with 1-2 connections inside China or Philippines Airlines with 20h connection at Manila (check the thread about worst airports lists here).

So the trick is to define departure/arrival time and set +/- 2h (minimum available on Concur) with the search. It will filter out all the junk and list only the flights matching search criteria. This can further refined by creating trip template and defining source, destination, airline and even flight number there and use that template for search.

However, a word of warning - if company does T/E audit and has overview of what fare were available at the time of booking but not booked, it might lead to quite unpleasant consequences. But I have not seen such situation yet, as long as concur displays that the flight is according to the policy, you should be fine.
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Old Sep 4, 18, 9:36 pm
  #407  
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Originally Posted by invisible View Post
This is the hack which can be done with Concur. Default setting at Concur is the time is set to +/- 8h at departure/arrival. ...

So the trick is to define departure/arrival time and set +/- 2h (minimum available on Concur) with the search. It will filter out all the junk and list only the flights matching search criteria. ... as long as Concur displays that the flight is according to the policy, you should be fine.
my company’s instance of Concur starts with +/- 3 hours, but the principle remains the same ... it works especially well when your preferred option is the first or last of the day

recent example (SEA-IAD redeye): both UA and DL depart at 2200, UA arrives 0615 but DL arrives 0558 ... specifying arrival 0400 +/- 2 limits the options to DL; even though the DL flight was ~$40 more than UA (nominal limit is $25), both are “preferred airlines” so I got the “In policy, lowest fare obtained” acknowledgment on booking
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Old Sep 5, 18, 9:44 am
  #408  
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Originally Posted by invisible View Post
This is the hack which can be done with Concur. Default setting at Concur is the time is set to +/- 8h at departure/arrival. This will obviously display the cheapest flight available for the date/route and will lead to the situation that for example for SIN-SFO cheapest (and compliant with company policy) flights are with Chinese carriers with 1-2 connections inside China or Philippines Airlines with 20h connection at Manila (check the thread about worst airports lists here).

So the trick is to define departure/arrival time and set +/- 2h (minimum available on Concur) with the search. It will filter out all the junk and list only the flights matching search criteria. This can further refined by creating trip template and defining source, destination, airline and even flight number there and use that template for search.

However, a word of warning - if company does T/E audit and has overview of what fare were available at the time of booking but not booked, it might lead to quite unpleasant consequences. But I have not seen such situation yet, as long as concur displays that the flight is according to the policy, you should be fine.

I just file exceptions, and explain them. If a routing requires a 20h lay over but is the cheapest, I just say that conflicts with the meeting schedule and that a 20h layover adds further expense (meals, hotel) and time because it's almost a day. It's always been accepted. That exception box has become my friend!
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Old Sep 5, 18, 10:53 am
  #409  
 
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Originally Posted by Proudelitist View Post
I just file exceptions, and explain them. If a routing requires a 20h lay over but is the cheapest, I just say that conflicts with the meeting schedule and that a 20h layover adds further expense (meals, hotel) and time because it's almost a day. It's always been accepted. That exception box has become my friend!
See, my former employer said that it draws attention to you, and you never want attention drawn to you. Because my manager would be the first approver on an exception (and then up one or two more levels, I don't know), that would also draw attention to them...something something makes me look out of control or what not. Logic goes out the window.

I would just filter the searches like above and go with that.
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Old Sep 5, 18, 7:08 pm
  #410  
 
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Originally Posted by BThumme View Post
See, my former employer said that it draws attention to you, and you never want attention drawn to you. Because my manager would be the first approver on an exception (and then up one or two more levels, I don't know), that would also draw attention to them...
Exactly. Plus there are companies/industries and whole geographical places where getting attention to yourself for this reason is not going to be good for you.

So if you can spend just 10-15 min more of your time on this but avoid involving other people in the approval process, why don't do this in the first place?
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Old Sep 5, 18, 9:02 pm
  #411  
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Originally Posted by Proudelitist View Post
I just file exceptions, and explain them. ...It's always been accepted. ...
Originally Posted by BThumme View Post
... you never want attention drawn to you. ...something something makes me look out of control or what not. Logic goes out the window. ....
my problem with Concur exceptions is in hotel stays: I often book Marriott stays directly months in advance at substantially discounted rates, knowing I can call to adjust a day or so (e.g., cancel the first night) a week before arrival when even Govt discount rates might not be available ... Concur doesn’t have a “booked directly” exception code, so I check “Conference Hotel” and add a note in the expense report

fortunately I don’t have to get any level of management approval on the bookings
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Old Sep 6, 18, 8:49 am
  #412  
 
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I can "concur" that being an external consultant, often with support of C level, helps.
Though I was once an employee, I can justify anything.

It doesn't take much justification to not want to fly United, American or Delta sometimes. I need to get to Milan from New York, and I want a full day in the office. Leaving at 6pm ( United) does not allow for that. Leaving at 10pm does. Thats it, EK JFK-MXP, end of story. That flight leaves at 10pm

US Flag carriers, which I personally hate to fly, going to Europe, all have departure banks that leave early in the evening, 6pm-9pm. Foreign flag carriers, often have multiple departures of the day, and often tend to leave later. All the US carriers leave Europe between 8am and 12 max, European time, except London. going to US. I like to leave London as late as possible and only BA has the latest flight of the day.

This is easily justified, since I am sure the clients want to avail to the maximum work day, especially since they are paying for it. I'm just maximizing my work day.

Most travel management programs has a human travel agent backdoor that can easily book directly to a GDS. I sometimes use that also.

As long as the expense does not go over budget, and is not glaringly out of wack, i.e Booking EK F JFK-MXP at a significant expense, when only J is allowed, i have never gotten into trouble for booking what I want. The key is to have enough funds in the travel budget line, and i have control of that also.

Last edited by OpenSky; Sep 6, 18 at 9:02 am
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Old Sep 6, 18, 12:25 pm
  #413  
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My company is large, everyone hates Concur, and the culture tends to support subverting it's robot like habits. If we didn't we would all be flying on Spirit. My manager and his manager and even his have no problem with exceptions, because exceptions are the rule.
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