Corporate Flight Policies for Employees Booking Business/First Class?
#241
Join Date: Feb 2013
Location: NYC
Programs: DL, UA, SPG, HH
Posts: 113
Tech company here. All Y no exceptions. You're free to upgrade at your cost. That said, the company routinely grants exceptions in Concur for more favorable routings. Also the company spends money on benefits and other perks that all employees participate it not just those who travel.
#243
Join Date: Feb 2013
Location: NYC
Programs: DL, UA, SPG, HH
Posts: 113
The company doesn't have clients in that way. Our customers are consumers, small businesses and advertisers. As such, we don't have billable client work that pays travel expenses.
As a reference, I used to work at a tech consultancy (one of the three largest) and the policy was over 6 hours business but clients can chose to override it. From speaking to people still there, most every client override it now.
As a reference, I used to work at a tech consultancy (one of the three largest) and the policy was over 6 hours business but clients can chose to override it. From speaking to people still there, most every client override it now.
#244
Join Date: Dec 2007
Location: Virginia City Highlands
Programs: Nothing anymore after 20 years
Posts: 6,900
I still want to see a case of a company/policy which generally allows non-C/executive/board members to travel in Business when this travel IS NOT client billed.
#245
Join Date: Jul 2008
Location: K+K
Programs: *G
Posts: 4,867
in light of recent years' pricing climate, our travel policy is temporary suspended, and its Y for everybody.
#247
Join Date: Dec 2015
Location: MSP/ORD
Programs: UA 1MM/GS, Marriott Lifetime Platinum
Posts: 318
I work for a large global consulting firm. Different rules apply depending on whether or not you are designated as a "frequent traveler", which depends solely on the volume of travel you've done in a 12-month period, rather than your rank. If you are a designated frequent traveler, then you are allowed to book business class on any segment (including domestic) in excess of 3 hours, and AFAIK that doesn't depend on whether or not the trip is client-billable. Can't say I've yet had an opportunity to test that, but it's my understanding of the policy.
#248
FlyerTalk Evangelist
Join Date: Jul 2008
Location: IAH
Programs: DL DM, Hyatt Ist-iest, Stariott Platinum, Hilton Diamond
Posts: 12,790
My current company, the travel policy says Y only, but I've seen exceptions been granted for TATL fares when J is on sale, or a reasonable amount more than Y.
#249
FlyerTalk Evangelist
Join Date: Oct 2011
Location: ATL
Programs: DL Scattered Smothered Covered Medallion, Some hotel & car stuff, Kroger Plus Card
Posts: 10,745
IME, I've actually seen the opposite. My company's internal/default policy is quite often more generous than our clients' policies, but when we bill to clients, we must abide by their rules. For some discrepancies (as a more everyday example, this often happens when a client bans alcohol from meal expenses) my company will make up the difference by allowing spend according to our internal rules but only charging to the client those expenses which align with the client policy - my company simply makes up the difference when reimbursing the employee.
#250
Suspended
Join Date: Aug 2010
Location: DCA
Programs: UA US CO AA DL FL
Posts: 50,262
If you read my earlier post, that's what I was indicating. What's interesting is that your experience has led you to ask about companies where client-billed travel has more friendly/generous policies than internal.
IME, I've actually seen the opposite. My company's internal/default policy is quite often more generous than our clients' policies, but when we bill to clients, we must abide by their rules. For some discrepancies (as a more everyday example, this often happens when a client bans alcohol from meal expenses) my company will make up the difference by allowing spend according to our internal rules but only charging to the client those expenses which align with the client policy - my company simply makes up the difference when reimbursing the employee.
IME, I've actually seen the opposite. My company's internal/default policy is quite often more generous than our clients' policies, but when we bill to clients, we must abide by their rules. For some discrepancies (as a more everyday example, this often happens when a client bans alcohol from meal expenses) my company will make up the difference by allowing spend according to our internal rules but only charging to the client those expenses which align with the client policy - my company simply makes up the difference when reimbursing the employee.
Same thing with other expense limits for liquor, car service and the like.
#251
Join Date: Dec 2007
Location: Virginia City Highlands
Programs: Nothing anymore after 20 years
Posts: 6,900
For some discrepancies (as a more everyday example, this often happens when a client bans alcohol from meal expenses) my company will make up the difference by allowing spend according to our internal rules but only charging to the client those expenses which align with the client policy - my company simply makes up the difference when reimbursing the employee.
#252
FlyerTalk Evangelist
Join Date: Oct 2011
Location: ATL
Programs: DL Scattered Smothered Covered Medallion, Some hotel & car stuff, Kroger Plus Card
Posts: 10,745
Clear. But I would assume that there is some limitation on 'eating the difference'. In our TE policy is clearly written that employee is financially responsible for excess charges not covered by the client. In other words, if you being told that client covers only flight in Y up to $2000 and you went and booked flight in C for $6000 - $4000 will come from your pocket - all employees are responsible first to cover all travel charges and then submit them for reimbursement.
Instances where our company covers costs in excess of client allowances are made exceedingly clear on a project-by-project basis, with a clear expectation that the employee simply asks if they think they have a good reason to go beyond even that.
#253
Join Date: Jul 2013
Location: Staffordshire UK
Programs: FB LT Plat, BA LTG, LH HON
Posts: 273
As noted above, I follow the travel policy of my clients. My current client allows C over 5 hours but requires that all tickets are fully flexible. As my work has very clear time limitations I tend to book less flexible fares, which means my travel costs are around 40% lower than the client's employees. They've even mentioned it when I've submitted the fee note, but I just brush ot off as having spotted a bargain fare!
Now I'm not that naive that I don't understand about airlines' retrospective discounts.....
Now I'm not that naive that I don't understand about airlines' retrospective discounts.....
#254
Join Date: Sep 2013
Location: IAD/ARN
Programs: UA Plat/*G, Marriott LT Gold, Global Entry
Posts: 164
Wow.. quite the mixed bag! It would be interesting to contrast Job security with travel policy..
Besides the fact it would be near impossible to do my job on anything BUT the public penny (Scientist.. ) one of the things I like about my job is the security, to the point I am willing to sacrifice the perk of premium travel (you have to be super senior to get ANY premium cabin tix.. )
Besides the fact it would be near impossible to do my job on anything BUT the public penny (Scientist.. ) one of the things I like about my job is the security, to the point I am willing to sacrifice the perk of premium travel (you have to be super senior to get ANY premium cabin tix.. )
That being said, I like my job and our travel policy is otherwise not that bad so I don't complain and buy upgrades when I can. I do find it interesting that so many folks in IT/big tech seem to have Y-only travel policies (although as someone who used to work in tech, this does not surprise me).
#255
Join Date: Feb 2013
Location: NYC
Programs: DL, UA, SPG, HH
Posts: 113
That being said, I like my job and our travel policy is otherwise not that bad so I don't complain and buy upgrades when I can. I do find it interesting that so many folks in IT/big tech seem to have Y-only travel policies (although as someone who used to work in tech, this does not surprise me).
At my current company, most of our travel is TPAC so the difference between Y only and allowing premium classes is anywhere from 2-6 more people could go for the one ticket. That said, they do other things besides J to make things comfortable for us which cost more but not the order of magnitude that a J ticket entails (e.g. extra days on each end).