The existing TalkBoard Guidelines do not explicitly provide for filling a vacancy in the Vice President/Secretary position. In 2011 the TalkBoard faced this situation and held an internal election to fill the vacancy. To establish this precedent as permanent policy, Section 3.C.ii.b. shall be revised as follows (changes in italics):

b. Vice President/Secretary: Shall in the event of the absence or inability of the President to exercise his/her office become acting President of the TalkBoard with all the rights, privileges and powers as if he/she had been the duly elected President. If the absence of the President becomes permanent, the Vice President/Secretary shall become President of the TalkBoard. If the position of Vice President/Secretary becomes vacant for this or any other reason, the President shall conduct a new election for Vice President/Secretary for the remainder of the term.

The Vice President/Secretary is also responsible for recording and announcing TalkBoard motions and votes in both the TalkBoard Topics public forum and the Town Hall forum as provided for under TalkBoard’s voting and public notice guidelines and in doing so shall work with the public TalkBoard forum moderators to ensure that TalkBoard business on the public forum is handled effectively and in compliance with TalkBoard rules and procedures.