Jan 18, 15, 9:30 pm
Last edit by: JDiver
Contacting AA Customer Relations & Discussion
Contacting Customer Relations, complaints and related issues
N.B. AA and US combined Customer Relations as of 20 January 2015
Contacting Customer Relations, complaints and related issues
N.B. AA and US combined Customer Relations as of 20 January 2015
=Q. What is the difference between AA Customer Relations and Customer Service?
Posted some time ago, still relevant: What is the best avenue to file such a complaint? Is it AAdvantage Customer Service, or AA Customer Relations? Each one seems to have its own email comments form on AA.com. When using these forms, are they usually pretty good about responding? If not, is there an email address I can directly email in a situation like this?
Reply by AmericanAirlines View Post:
Good question. American Airlines has 2 departments: one called Customer Relations and one called AAdvantage Customer Service.
AAdvantage Customer Service is for assisting AAdvantage members with account issues (address changes, mileage posting issues, etc…) American Airlines Customer Relations is for addressing customers past travel experiences (delays, employee issues, etc…)
...
Stephen @ AA
At one time, AA maintained an occasional and official "helpful lurker" presence, comprised of more than one person, with the FlyerTalk handle AmericanAirlines; AA has chosen not to maintain such a presence on FlyerTalk.
Posted some time ago, still relevant: What is the best avenue to file such a complaint? Is it AAdvantage Customer Service, or AA Customer Relations? Each one seems to have its own email comments form on AA.com. When using these forms, are they usually pretty good about responding? If not, is there an email address I can directly email in a situation like this?
Reply by AmericanAirlines View Post:
Good question. American Airlines has 2 departments: one called Customer Relations and one called AAdvantage Customer Service.
AAdvantage Customer Service is for assisting AAdvantage members with account issues (address changes, mileage posting issues, etc…) American Airlines Customer Relations is for addressing customers past travel experiences (delays, employee issues, etc…)
...
Stephen @ AA
At one time, AA maintained an occasional and official "helpful lurker" presence, comprised of more than one person, with the FlyerTalk handle AmericanAirlines; AA has chosen not to maintain such a presence on FlyerTalk.
Customer Relations
Our Customer Relations department is dedicated to addressing customer comments and unresolved concerns. The Customer Relations department will respond to our customer’s written complaints within 60 days. Customer Relations can be reached at:
U.S. Mail/Overnight Mail American Airlines Customer Relations
4000 E. Sky Harbor Blvd.
Phoenix, AZ 85034
Fax: 480-693-2300
Email AA Customer Relations Opens in a new window (link)
Our Customer Relations department is dedicated to addressing customer comments and unresolved concerns. The Customer Relations department will respond to our customer’s written complaints within 60 days. Customer Relations can be reached at:
U.S. Mail/Overnight Mail American Airlines Customer Relations
4000 E. Sky Harbor Blvd.
Phoenix, AZ 85034
Fax: 480-693-2300
Email AA Customer Relations Opens in a new window (link)
NOTE: AA and US consolidated their main Customer Relations contact process January 2015. Whereas previously US CP and AA EP / EXP could contact Customer Relations by telephone, that is no longer possible.
To register complaints, one must use the e-form linked to here: Email AA Customer Relations (pops up AA e-form); there is no publicly published telephone number to call for AA Customer Relations. NOTE: form limited to 1,500 characters. Invalid character or empty required information field causes form refusal.
You may specify you want a reply within this form; if you do not do so, it is quite possible you won't receive an acknowledgement of your communication. The initial reply may be a mere acknowledgement; if there is a case number, record it and use it in future communication
Also note replies from AA Customer Relations can not be autoreplied to.
It has been suggested separate issues be addressed by sending separate customer contact forms. Unfortunately, employees can easily conflate separate issues or stop reading after the first one.
One can include a telephone number and ask AACR call back. They will likely do so, but it will require you to monitor your phone until they call.
Compliment/Complaint/Comment
Contact Information (including)
• Past Flight Experience
• Praise/Compliments
• Concerns/Complaints
• Suggestions/Communication
"We want to be sure we hear from you. Please verify that you are on the correct country version of aa.com, by checking the country flag displayed at the top of the page. Then submit your comments or inquiries using the link below: "
Email AA Customer Relations (pops up AA e-form)
See this page
(Limited to 1,500 character.)
Other Contact Information
Mail/Overnight mail
American Airlines Customer Relations
4000 E. Sky Harbor Blvd.
Phoenix, AZ 85034
Previously: Phone: 817-786-3778 and Fax: 480-693-2300
Need help with something else?
Contact Information (including)
• Past Flight Experience
• Praise/Compliments
• Concerns/Complaints
• Suggestions/Communication
"We want to be sure we hear from you. Please verify that you are on the correct country version of aa.com, by checking the country flag displayed at the top of the page. Then submit your comments or inquiries using the link below: "
Email AA Customer Relations (pops up AA e-form)
See this page
(Limited to 1,500 character.)
Other Contact Information
Mail/Overnight mail
American Airlines Customer Relations
4000 E. Sky Harbor Blvd.
Phoenix, AZ 85034
Previously: Phone: 817-786-3778 and Fax: 480-693-2300
Need help with something else?
- Upcoming or current travel
- Special needs / Disability assistance
- Frequent flyer program
- Delayed baggage
- Refunds
- Help booking online
- American Airlines Vacations
Who's the boss?
Executive Contacts (Christopher Elliott - link)
Primary ContactVincent Carcaterra
Director of Customer Relations
1 Skyview Drive
Fort Worth , Texas 76155
[email protected]
Secondary Contact
Kurt Stache
Senior Vice President – Customer Experience
1 Skyview Drive
Fort Worth, Texas 76155 76155
[email protected]
Note: calling or emailing is not necessarily effective nor recommended.
"Snail mail" or written material by courier may be more effective.
Suggestions from members For effective communications:
- If you have a case number, include it prominently
- Include your name and contact information
- Be sure to include key dates, times, ticket numbers
- Keep it factual, brief, and strive for clarity
- If you expect reimbursement, keep it within scale and do specify
- Be specific - and realistic - about what you want / your expected outcome.
- Keep feelings, hyperbole out of your story.
- AA never accepts consequential damages (missed important events, etc.)
Twitter
If you have a Twitter account, you may get rapid assistance or resolution by tweeting @AmericanAir. See post #45 by JonNYC and this FT thread: Using AA Twitter social media team: how, what, when (master thd). From there:
For further information on how Twitter works, read here.
If you have a Twitter account, you may get rapid assistance or resolution by tweeting @AmericanAir. See post #45 by JonNYC and this FT thread: Using AA Twitter social media team: how, what, when (master thd). From there:
Frequently Asked Questions / FAQ
Q. How do I use this channel of communication?
You must first sign up for a (free) Twitter account. When you do, Subscribe to the AA Twitter channel: @AmericanAir.
Note: Getting assistance from Twitter for a specific reservation can be improved by communicating with them by using the DM / Direct Message (like PM here) system, where you can include your PNR and details privately - and your AAdvantage number and EP status so they can link it with your Twitter profile. This is easily done by sending them a tweet asking them "Please follow me for DM" so they can "follow" you and receive DMs from you.
Once this has been done, you may wish to take your account Private.
Q. How can they help?
@AmericanAir can assist with OSO (Off-Schedule Operations - "IRROPS") when it might otherwise take a long time to get a response from the telephone desk employees. There are many things that @AmericanAir can do when time is of the essence; read posts below for more.
Q. Can I report service issues?
Certainly.
Q. Can I laud or compliment excellent service?
Certainly. The Twitter team will log these and for AA employees (including employees of wholly owned subsidiaries, but not contractor employees) and pass on compliments to supervisors, who will add them to the employee's personnel record.
Q. How do I use this channel of communication?
You must first sign up for a (free) Twitter account. When you do, Subscribe to the AA Twitter channel: @AmericanAir.
Note: Getting assistance from Twitter for a specific reservation can be improved by communicating with them by using the DM / Direct Message (like PM here) system, where you can include your PNR and details privately - and your AAdvantage number and EP status so they can link it with your Twitter profile. This is easily done by sending them a tweet asking them "Please follow me for DM" so they can "follow" you and receive DMs from you.
Once this has been done, you may wish to take your account Private.
Q. How can they help?
@AmericanAir can assist with OSO (Off-Schedule Operations - "IRROPS") when it might otherwise take a long time to get a response from the telephone desk employees. There are many things that @AmericanAir can do when time is of the essence; read posts below for more.
Q. Can I report service issues?
Certainly.
Q. Can I laud or compliment excellent service?
Certainly. The Twitter team will log these and for AA employees (including employees of wholly owned subsidiaries, but not contractor employees) and pass on compliments to supervisors, who will add them to the employee's personnel record.
US Department of Transportation - File a Consumer Complaint
Airline Service Complaints and Comments
Complaints and comments about airline service other than safety or security issues may be registered with DOT's Aviation Consumer Protection Division (ACPD). You can call, write or use our web form.
You may call the ACPD 24 hours a day at 202-366-2220 (TTY 202-366-0511) to record your complaint. Calls are returned Monday through Friday, generally between 7:30 am and 5:00 pm Eastern time.
You may send us a letter at:
Airline Service Complaints and Comments
Complaints and comments about airline service other than safety or security issues may be registered with DOT's Aviation Consumer Protection Division (ACPD). You can call, write or use our web form.
You may call the ACPD 24 hours a day at 202-366-2220 (TTY 202-366-0511) to record your complaint. Calls are returned Monday through Friday, generally between 7:30 am and 5:00 pm Eastern time.
You may send us a letter at:
Aviation Consumer Protection Division, C-75
U.S. Department of Transportation
1200 New Jersey Ave, S.E.
Washington, D.C. 20590
You can send us a complaint, comment or inquiry electronically by using our web form. This form allows us to capture information more accurately and process it more efficiently. The web form allows you to attach a file.
Whether you call, write or use the web form, please be brief and concise in the description of your problem and be sure to include the following information:
- See more at: https://www.transportation.gov/airco....Iar1Z6Ve.dpuf
U.S. Department of Transportation
1200 New Jersey Ave, S.E.
Washington, D.C. 20590
You can send us a complaint, comment or inquiry electronically by using our web form. This form allows us to capture information more accurately and process it more efficiently. The web form allows you to attach a file.
Whether you call, write or use the web form, please be brief and concise in the description of your problem and be sure to include the following information:
- Your name
- Complete address
- Daytime phone number (including area code)
- e-mail address
- Name of the airline or company about which you are complaining
- Flight date
- Flight number if known
- Origin and destination cities of your trip.
- See more at: https://www.transportation.gov/airco....Iar1Z6Ve.dpuf
Note: Earlier this year, others were still receiving email with:
AND they've emailed about using [email protected] for EC261/2004 issues.
Customer Relations
American Airlines
4255 Amon Carter Blvd., MD 2400
Fort Worth, TX 76155
Fax: 817-967-4162
American Airlines
4255 Amon Carter Blvd., MD 2400
Fort Worth, TX 76155
Fax: 817-967-4162
Threads and Resources of interest:
Auto form for requesting Delay/Cancellation Verification for Trip Insurance
Page with links to ticket and on-board receipts, refunds, trip change or cancelation
2015 Guide to Compensation - Combined Airline and Program Forum (merged threads)
EC261 / EC 261/2004 complaints, compensation post 17 Oct 2015 (master thread)
Auto form for requesting Delay/Cancellation Verification for Trip Insurance
Page with links to ticket and on-board receipts, refunds, trip change or cancelation
2015 Guide to Compensation - Combined Airline and Program Forum (merged threads)
EC261 / EC 261/2004 complaints, compensation post 17 Oct 2015 (master thread)
Contacting American Airlines Customer Relations & Complaint, Issues (master thread)
Oct 26, 10, 10:21 am
#1
Moderator: American AAdvantage, Mexico, and The Suggestion Box
Original Poster
Join Date: May 2000
Location: NorCal - SMF area
Programs: AA LT Plat; HH LT Diamond, Maître-plongeur des Muccis
Posts: 62,952
Contacting American Airlines Customer Relations & Complaint, Issues (master thread)
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Last edited by JDiver; Aug 4, 16 at 11:15 am Reason: Update
Jan 18, 15, 6:01 pm
#2
Join Date: Dec 2005
Location: IPT
Programs: DL Diamond, Hilton Life Diamond, Hertz Presidents, former US former Charimans
Posts: 131
Contacting American Airlines Customer Relations & Issues (master thread)
Hi All,
Does anyone know how to email the new customer relations? I emailed [email protected], and got a reply telling me that email is closed, and we must now use the web comment form on aa.com. That would be fine, except the web comment form only allows 1500 characters - which isn't nearly enough to explain the situation and ask for assistance.
Does anyone know how to actually email US/AA customer relations? Or perhaps how to send them a fax or postal mail, if it comes down to that?
Thanks!
Does anyone know how to email the new customer relations? I emailed [email protected], and got a reply telling me that email is closed, and we must now use the web comment form on aa.com. That would be fine, except the web comment form only allows 1500 characters - which isn't nearly enough to explain the situation and ask for assistance.
Does anyone know how to actually email US/AA customer relations? Or perhaps how to send them a fax or postal mail, if it comes down to that?
Thanks!
Last edited by JDiver; Sep 18, 15 at 4:39 pm Reason: Restore original postvtitle
Jan 18, 15, 8:06 pm
#3
Join Date: Oct 1999
Location: Atlanta, GA
Programs: AA PLT, AS 75K, DL DM, HY Globalist, HH Diamond, MC/RZ/SW Platinum, AB/UA Silver, WN CP
Posts: 1,122
Bad, no good service
In my experience, even 1,500 characters is too long for the "new" American to handle. I recently wrote them about an LAX-CLT flight which inexplicably served neither beverages nor food in F. I would've been irritated if I'd simply been upgraded, but this was an award flight for which I'd used miles specifically to be in F. Also, the FAs made so much noise cackling and telling jokes in the galley that we couldn't sleep. AA replied to this with an apology for the FA behavior and had no response about my main concerns. They send from an email address which does not accept replies, so you have to go fill out a form all over again. I did, and they said that since I'd already traveled, they were unable to credit me the difference between the mileage redemption in F and Y (which was my request since I effectively had a coach experience in F). So, next time I'll be sure to use psychic abilities to determine how the service will be in advance so I can request a credit before travel begins. Groan. 
Your profile indicates you are Platinum. If so, you may wish to email [email protected] with concerns. However, I believe these inquiries are still answered by the team in Winston-Salem, and there seem to be many folks there who...aren't exactly as friendly or generous as regular customer relations.
Your profile indicates you are Platinum. If so, you may wish to email [email protected] with concerns. However, I believe these inquiries are still answered by the team in Winston-Salem, and there seem to be many folks there who...aren't exactly as friendly or generous as regular customer relations.
Jan 18, 15, 9:23 pm
#4
Moderator: American AAdvantage, Mexico, and The Suggestion Box
Original Poster
Join Date: May 2000
Location: NorCal - SMF area
Programs: AA LT Plat; HH LT Diamond, Maître-plongeur des Muccis
Posts: 62,952
Originally Posted by AA.com
Compliment/Complaint/Comment
Contact Information (including)
• Past Flight Experience
• Praise/Compliments
• Concerns/Complaints
• Suggestions/Comm
"We want to be sure we hear from you. Please verify that you are on the correct country version of aa.com, by checking the country flag displayed at the top of the page. Then submit your comments or inquiries using the link below: "
Email AA Customer Relations (pops up AA e-form)
See this page
(Limited to 1,500 character.)
Other Contact Information
Mail/Overnight mail
American Airlines Customer Relations
4000 E. Sky Harbor Blvd.
Phoenix, AZ 85034
Phone: 817-786-3778
Fax: 480-693-2300
Contact Information (including)
• Past Flight Experience
• Praise/Compliments
• Concerns/Complaints
• Suggestions/Comm
"We want to be sure we hear from you. Please verify that you are on the correct country version of aa.com, by checking the country flag displayed at the top of the page. Then submit your comments or inquiries using the link below: "
Email AA Customer Relations (pops up AA e-form)
See this page
(Limited to 1,500 character.)
Other Contact Information
Mail/Overnight mail
American Airlines Customer Relations
4000 E. Sky Harbor Blvd.
Phoenix, AZ 85034
Phone: 817-786-3778
Fax: 480-693-2300
Last edited by JDiver; Jan 18, 15 at 9:28 pm
Jan 18, 15, 10:50 pm
#5
Join Date: Dec 2005
Location: IPT
Programs: DL Diamond, Hilton Life Diamond, Hertz Presidents, former US former Charimans
Posts: 131
Thanks for the info. I have sent them a fax.
However, this stinks. No way to actually send them an email? What if you need to send an attachment or something, eg, photo of a ticket stub? Or what if your issue is just longer than 1500 letters? This post is 320 letters long, so that only gets you 4.6 times this post.
However, this stinks. No way to actually send them an email? What if you need to send an attachment or something, eg, photo of a ticket stub? Or what if your issue is just longer than 1500 letters? This post is 320 letters long, so that only gets you 4.6 times this post.
Jan 18, 15, 11:12 pm
#6
Join Date: Apr 2007
Location: Washington DC, DCA
Programs: AAdvantage, DL Skymiles, United MP
Posts: 4,026
Are you serious about being unable to respond to their email? That makes no sense. I had no problem at all responding to both an AA and US CS email (separate, pre-merger issues).
Originally Posted by Carl
In my experience, even 1,500 characters is too long for the "new" American to handle. I recently wrote them about an LAX-CLT flight which inexplicably served neither beverages nor food in F. I would've been irritated if I'd simply been upgraded, but this was an award flight for which I'd used miles specifically to be in F. Also, the FAs made so much noise cackling and telling jokes in the galley that we couldn't sleep. AA replied to this with an apology for the FA behavior and had no response about my main concerns. They send from an email address which does not accept replies, so you have to go fill out a form all over again. I did, and they said that since I'd already traveled, they were unable to credit me the difference between the mileage redemption in F and Y (which was my request since I effectively had a coach experience in F). So, next time I'll be sure to use psychic abilities to determine how the service will be in advance so I can request a credit before travel begins. Groan.
Your profile indicates you are Platinum. If so, you may wish to email [email protected]airways.com with concerns. However, I believe these inquiries are still answered by the team in Winston-Salem, and there seem to be many folks there who...aren't exactly as friendly or generous as regular customer relations.
Your profile indicates you are Platinum. If so, you may wish to email [email protected]airways.com with concerns. However, I believe these inquiries are still answered by the team in Winston-Salem, and there seem to be many folks there who...aren't exactly as friendly or generous as regular customer relations.
Jan 19, 15, 11:38 am
#7
Moderator: American AAdvantage, Mexico, and The Suggestion Box
Original Poster
Join Date: May 2000
Location: NorCal - SMF area
Programs: AA LT Plat; HH LT Diamond, Maître-plongeur des Muccis
Posts: 62,952
Originally Posted by brillb
Thanks for the info. I have sent them a fax.
However, this stinks. No way to actually send them an email? What if you need to send an attachment or something, eg, photo of a ticket stub? Or what if your issue is just longer than 1500 letters? This post is 320 letters long, so that only gets you 4.6 times this post.
However, this stinks. No way to actually send them an email? What if you need to send an attachment or something, eg, photo of a ticket stub? Or what if your issue is just longer than 1500 letters? This post is 320 letters long, so that only gets you 4.6 times this post.
If they need my documentation, they've let me know how and where to provide it (e.g. missing flight credit).
Jan 24, 15, 10:02 pm
#8
Join Date: Oct 1999
Location: Atlanta, GA
Programs: AA PLT, AS 75K, DL DM, HY Globalist, HH Diamond, MC/RZ/SW Platinum, AB/UA Silver, WN CP
Posts: 1,122
Originally Posted by MrAndy1369
Are you serious about being unable to respond to their email? That makes no sense. I had no problem at all responding to both an AA and US CS email (separate, pre-merger issues).
Jan 24, 15, 10:16 pm
#9
Moderator: American AAdvantage, Mexico, and The Suggestion Box
Original Poster
Join Date: May 2000
Location: NorCal - SMF area
Programs: AA LT Plat; HH LT Diamond, Maître-plongeur des Muccis
Posts: 62,952
Originally Posted by Carl
If you reply, you receive a response notifying you that the email address is unmonitored; it directs you to the general contact page. I sent a screenshot of this nonsense to them on Twitter, and they confirmed I would have to start all over (and of course they can't help since somehow social is separate from customer service).
Jan 24, 15, 10:22 pm
#10
Join Date: Oct 1999
Location: Atlanta, GA
Programs: AA PLT, AS 75K, DL DM, HY Globalist, HH Diamond, MC/RZ/SW Platinum, AB/UA Silver, WN CP
Posts: 1,122
Originally Posted by JDiver
Well, we know they don't want to make it easy for us...
Jan 24, 15, 10:29 pm
#11
FlyerTalk Evangelist
Join Date: Nov 2007
Location: Denver • DEN-APA
Programs: BA Gold, AF Gold Emirates Gold, LH Senator *Gold, AA LT PLT 2mm
Posts: 21,125
Originally Posted by Carl
If you reply, you receive a response notifying you that the email address is unmonitored; it directs you to the general contact page. I sent a screenshot of this nonsense to them on Twitter, and they confirmed I would have to start all over (and of course they can't help since somehow social is separate from customer service).
Jan 24, 15, 10:55 pm
#12
Join Date: Oct 1999
Location: Atlanta, GA
Programs: AA PLT, AS 75K, DL DM, HY Globalist, HH Diamond, MC/RZ/SW Platinum, AB/UA Silver, WN CP
Posts: 1,122
Originally Posted by SFO777
The work around is to submit another complaint via the web e-form and include the previous case number and copy of the email response you received. It's worked for me the couple of times I tried it.
Jan 26, 15, 5:53 pm
#13
Join Date: Jan 2013
Location: 대한민국 (South Korea) - ex-PVG (上海)
Programs: UA MM / LT Gold (LT UC), DL SM, AA PLT (AC), OZ, KE; GE and Korean SES (like GE); Marriott Gold
Posts: 1,996
To get AA to understand your message, I suspect you should keep to well less than 1500 characters. And, put your main complaint up front. Maybe something like: "I was on AA/US XXX on Jan XX, 2015 (itinerary ABCDEF) when ...." Being verbose means AA won't understand.
Jan 26, 15, 9:46 pm
#14
Join Date: Apr 2007
Location: Washington DC, DCA
Programs: AAdvantage, DL Skymiles, United MP
Posts: 4,026
One thing to keep in mind is that pmAA had the 1500 character limitation. That part isn't new to post-merger AA. I remember clearly seeing that about 5 years ago, and calling instead (when I still was able to contact Corporate and ask to be transferred to Corporate Customer Relations).
As for the replying nonsense, that's just stupid. Seriously. I hope AA reconsiders that. pmUS didn't have that issue; just last fall, I was able to respond to an email they sent me and follow-up from there.
As for the replying nonsense, that's just stupid. Seriously. I hope AA reconsiders that. pmUS didn't have that issue; just last fall, I was able to respond to an email they sent me and follow-up from there.
Jan 28, 15, 9:43 am
#15
FlyerTalk Evangelist
Join Date: May 2012
Location: MCO
Programs: AA, B6, DL, EK, EY, QR, SQ, UA, Amex Plat, Marriott Tit, HHonors Gold
Posts: 12,809
Originally Posted by MrAndy1369
Are you serious about being unable to respond to their email? That makes no sense. I had no problem at all responding to both an AA and US CS email (separate, pre-merger issues).
