Originally Posted by
invisible
Clear. But I would assume that there is some limitation on 'eating the difference'. In our TE policy is clearly written that employee is financially responsible for excess charges not covered by the client. In other words, if you being told that client covers only flight in Y up to $2000 and you went and booked flight in C for $6000 - $4000 will come from your pocket - all employees are responsible first to cover all travel charges and then submit them for reimbursement.
Again, speaking only from my own experience...but this is generally just clarified ahead of time so there isn't any question. And if an employee thinks an exception is justified, we have a culture where they aren't afraid to just ask.
Instances where our company covers costs in excess of client allowances are made exceedingly clear on a project-by-project basis, with a clear expectation that the employee simply asks if they think they have a good reason to go beyond even that.