FlyerTalk Evangelist, Ambassador, British Airways Executive Club
Join Date: Jun 2008
Location: Somewhere between 0 and 13,000 metres high
Programs: AF/KL Life Plat, BA GGL+GfL, ALL Plat, Hilton Diam, Marriott Gold, blablablah, etc
Posts: 30,502
I can only echo what others say about needing to be upfront about it with your line manager or the people in charge of the travel policy and asking if it is ok. Keep the email that says "yes" safely, and that way, if anyone gives you trouble later, you can explain that you checked, this got approved, and you did everything above board. If you fail to do that, you are taking a serious risk of getting in trouble with your employer and that is simply not worth it.