We batted the language around a bit in the private forum and here's what I have at this point:
I move that:
Whereas the TalkBoard would like to ensure that all posters have an opportunity to review and provide input on TalkBoard proposals before voting on them begins;
and whereas the best practice identified to accomplish this goal is a process under which a motion is made and seconded in the private TalkBoard forum and then the Community Director (or her designee) posts a site-wide announcement that the motion has been made and will be voted on and then 2 days later a TalkBoard voting period of 2 weeks on that motion opens in the private TalkBoard forum;
The TalkBoard recommends the following amendments to the TalkBoard Guidelines (new language underlined, struck language to be deleted):
C. Voting Procedures
i. Once a motion has been made and seconded
and all aspects of the Public Notice Procedures in Section D. below have been completed, not sooner than 48 hours later the President shall post a sticky poll thread in the TalkBoard forum calling the question and announcing the vote. The thread shall be titled "Vote: [summary of motion]". In the first post on the sticky poll thread the President shall post the maker and seconder of the motion as well as the voting deadline and then restate the motion that has been made and seconded.
and
D. Public Notice Procedures
i. Once a motion has been
made and seconded put before TalkBoard for a vote the Vice President/Secretary shall post a new thread in the public TalkBoard Topics forum announcing the vote along with the voting end date as quickly as feasible. Once that thread is posted, the TalkBoard Vice President/Secretary will submit a request to the FlyerTalk Host or representative to create an site-wide announcement of the vote with a link to the discussion/voting thread in the TalkBoard Topics Forum. The Announcement will be available until either voting is completed and a decision is made or the voting period ends.
While I have formally made this motion, it motion has not been seconded (yet) so I thought I'd put it out to the posters for more input in case anyone has further improvements before it gets a second (but act fast, it could be seconded at any time!
).