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Old May 5, 14, 3:38 am   #16
  
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Quote:
Originally Posted by JMN57 View Post
Unfortunately, I am not finding anything that breaks out a hotel bill into separate line items (lodging, meal (billable), meal (non-billable), laundry...)
That is definitely possible, look for an "Itemization". It drives me crazy that I have to do it for each stay
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Old Oct 31, 16, 11:26 pm   #17
  
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Angry Expense report tool ranting/raving

I hate the way my company tracks expenses. We "built" something in house and it is SUPER difficult to track and submit expenses because it takes a million clicks to get one expense done.

We are a pretty small shop and I only travel about 1X a month. I like everyone I work with. But the thought of filing my report is one which makes my skin crawl.

(Think Excel and Word and lots of manual scanning of receipts)


Please tell me I am not alone here with this!
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Old Nov 7, 16, 9:40 pm   #18
  
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Quote:
Originally Posted by alicegator View Post
I hate the way my company tracks expenses. We "built" something in house and it is SUPER difficult to track and submit expenses because it takes a million clicks to get one expense done.

We are a pretty small shop and I only travel about 1X a month. I like everyone I work with. But the thought of filing my report is one which makes my skin crawl.

(Think Excel and Word and lots of manual scanning of receipts)


Please tell me I am not alone here with this!
Don't feel bad - I work for one of the largest employers in the world. We use an Excel spreadsheet for expense reports, and I have to scotch tape my receipts to printer paper in order to send them to an offsite location so they can scan them to India to process the expense payment.

It's the most inefficient thing I've ever seen in my life. The dumbest part is, we have Concur for booking travel, why on earth can't we use it for expenses?

The amount of waste is deplorable. Wasting my time, wasting the time and money paying someone else to scan it, and a third person to process it. Wasting paper. Wasting scotch tape. Wasting a UPS expense to get these receipts elsewhere for processing. I seriously think this is like from the 80's or something.

I entertain some of the other folks in the office by singing the "picture pages" theme song while I'm taping receipts to paper.
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Old Jan 11, 17, 10:12 am   #19
  
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Quote:
Originally Posted by alicegator View Post
I hate the way my company tracks expenses. We "built" something in house and it is SUPER difficult to track and submit expenses because it takes a million clicks to get one expense done.

We are a pretty small shop and I only travel about 1X a month. I like everyone I work with. But the thought of filing my report is one which makes my skin crawl.

(Think Excel and Word and lots of manual scanning of receipts)


Please tell me I am not alone here with this!
You are not alone. I have the same issue. I wish I could use one of the previous mentioned providers. I checked expensecloud and expensify, but they are not as customazable as I need it. Will check concur, maybe they are better.

At the end of every month I spend a personal day to do expenses. With this services and apps I could just snap a picture as the expenses occur and be done within a few mouse clicks not hours of filling out a spread sheet and scanning dozens of receipts :/
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Old Jan 11, 17, 2:37 pm   #20
  
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We use a 2 part process. One is to create the expense report in our PeopleSoft system. The nice thing is that they have it directly integrated to our corporate AmEx card accounts, so all charges flow through to PS. It's a lengthy process, though, to create a report - select charges, confirm/change category, manually break out hotel bills (lodging, food, incidentals, etc.), match to billing code, download summary, submit.

Part 2 is sending over the receipts. Fortunately, we no longer have to do the manual way of taping receipts to a sheet of paper, scanning them, and faxing them over to whatever group processes them. We can now scan to whatever app, create a pdf, and email to the expense mgmt group, although the subject and message body need to contain specific information to tie to the expense report.

I've been using Smart Receipts on my Android it meets my needs.

I'm told we'll be moving to a cloud-based/SaaS finance system this year which will allow for mobile expense reporting.

So full disclosure - my admin submits all my expense reports, so I just need to send her my receipts and she does the rest. But I tried it a couple of times and it's pretty onerous.
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