Outlook calendar oddity
Jul 22, 2016, 9:35 am
#1
FlyerTalk Evangelist
Original Poster
Join Date: Nov 2004
Location: ORD
Programs: UA 1K
Posts: 16,901
Outlook calendar oddity
This was driving me crazy at work since no one else was experiencing the same thing.
In 2013 at least:
there are two ways to open a new meeting template, and mine were always being sent to people with the meeting time showing as "free" and everyone else was sending them as 'busy".
Turns out that there are two ways to open a new meeting:
When you click on "new meeting" on the top bar it opens with the default of "busy", but when you double-click on the calendar to open a new meeting it defaults to "free." I seem to be the only one who was using the double-click option.
There seems to be no way to change this behavior.
In 2013 at least:
there are two ways to open a new meeting template, and mine were always being sent to people with the meeting time showing as "free" and everyone else was sending them as 'busy".
Turns out that there are two ways to open a new meeting:
When you click on "new meeting" on the top bar it opens with the default of "busy", but when you double-click on the calendar to open a new meeting it defaults to "free." I seem to be the only one who was using the double-click option.
There seems to be no way to change this behavior.
Last edited by milepig; Jul 22, 2016 at 10:36 am
Jul 22, 2016, 9:43 am
#3
FlyerTalk Evangelist
Original Poster
Join Date: Nov 2004
Location: ORD
Programs: UA 1K
Posts: 16,901
I'd forgotten that we'd upgraded, we're on 2013, not 2010. Changed in the OP.
Last edited by milepig; Jul 22, 2016 at 10:37 am
Jul 22, 2016, 12:55 pm
#4
Join Date: Jun 2007
Location: gggrrrovvveee (ORD)
Programs: UA Pt, Marriott Ti, Hertz PC
Posts: 6,091
If I double-click on the very top bar of the calendar (which creates an all-day event), it defaults to free. If I double-click on a time slot in the calendar to create a meeting, it defaults to busy. Is that what's causing your issue?
Jul 22, 2016, 1:02 pm
#5
FlyerTalk Evangelist
Original Poster
Join Date: Nov 2004
Location: ORD
Programs: UA 1K
Posts: 16,901
This is true for the day view. When I click on a time slot when in month view it defaults to "free".
Jul 22, 2016, 2:41 pm
#6
Join Date: May 2004
Location: Exclusively OMNI/PR, for Reasons
Posts: 4,188
In the week or day view you can get granularity to the half-hour, so it would make sense for appointments created there to block your time when you actually click on a specific time. And when you click on the header for the day, it creates an all-day event. Single or double-clicking, the defaults for the appointment are the same when in the day or week view.
Seems consistent to me. I will caveat my analysis with the fact that I'm on Office 2016, though.
Jul 22, 2016, 2:48 pm
#7
Join Date: Aug 2004
Programs: Continental OnePass
Posts: 856
The default behavior is to list you as "Free" when specifying an All Day event, and Busy when specifying an event with a specific time. If you double click on the calendar when in Month view it creates an All-Day event thus it lists you as Free, even if you change it to specific times.
Jul 23, 2016, 10:21 am
#9
Join Date: Sep 2008
Location: Cincinnati, OH
Programs: Delta SkyMiles, Marriott Platinum
Posts: 413
Also note that there's actually a 3rd option to create new events in Outlook: Right click on the Outlook icon on the taskbar and select the jumplist entries. This has been my main method for creating new messages, appointments, and contacts for many years.
Jul 24, 2016, 5:00 pm
#10
FlyerTalk Evangelist
Join Date: Feb 2003
Location: Denver, CO, USA
Programs: Sometimes known as [ARG:6 UNDEFINED]
Posts: 26,692
What version? I don't see that in Outlook 2010.
Jul 24, 2016, 5:43 pm
#11
Join Date: Jun 2007
Location: gggrrrovvveee (ORD)
Programs: UA Pt, Marriott Ti, Hertz PC
Posts: 6,091
Jul 25, 2016, 6:01 pm
#12
FlyerTalk Evangelist
Join Date: Feb 2003
Location: Denver, CO, USA
Programs: Sometimes known as [ARG:6 UNDEFINED]
Posts: 26,692
Excellent! Thanks. Although I didn't see it because if I'm going to set a new meeting, I always have Outlook up on screen, so I would never even think to right-click the Quick Launch icon.
Jul 25, 2016, 6:41 pm
#13
Join Date: Sep 2008
Location: Cincinnati, OH
Programs: Delta SkyMiles, Marriott Platinum
Posts: 413
I use jumplists for everything. Once you get used to the various options that app makers expose on their jumplists, they can be big time savers.