HockeyCoachBen

Was hoping someone on here would be able to help with a solution for what seems to me to be a ridiculously easy "problem" to solve.

I am looking for a scheduling software (preferably web/cloud based) which would allow employees to chose their upcoming assignments remotely.

Currently, we do this via email and group calendars and it is really overly complicated for such a simple process, I think.

Some assignments will be assigned to certain employees but most will be left open for a first come/first served self-selection/sign-up process.

For instance, we have an assignment coming up on October 9, we need 5 people to cover the event. Basically would need a way to post the details of the event, mark the 5 open slots, etc. and let the employees assign themselves to the available slots. Once all 5 spots are filled, the assignment would effectively be closed.

Not all assignments would need the same number of people working them. Some of the jobs we would hand-pick and assign them to certain people, while the majority of them would be open to anyone to select.

After the assignments are complete, some back-end email reminders, and automatic reminder additions to smart phone calendars would be a nice addition but not a requirement.

Does that all make sense? Hopefully, I haven't made the description more complicated than needed!

I do very much appreciate all suggestions.

DYKWIA

Would something like EventBrite be feasible? It seems that it would do what you want, although it's aimed at "events" rather than "jobs".

Have a look (cloud based)... I think it's free for small "events".

gfunkdave

I'd just use a speadsheet in Google Sheets.

dimramon

+1

Would be an easy solution for what you are trying to do.

gfunkdave

Thanks.

OP - also check out Trello. Create a task list for, say, each month and add a card for each event. Have people sign up by attaching themselves to individual cards.

HockeyCoachBen

Thanks all for the suggestions. We've been using a Google Form/spreadsheet for post-assignment reporting/feedback so that would be an option that everyone should be comfortable with.

Trello looks interesting. I'll play with it a bit. Thanks, gfunkdave.

Litning77

the town I work for as an EMT uses a site called When2Work which works well. It has apps for Android and IOS also.

CPRich

We implemented a tool from 10000ft for a small group with complex scheduling needs in our company.

That may be overkill, but we passed on quite a few less-expensive cloud solutions that didn't meet our needs.

This is just the first hit of many that the google found searching for cloud-based scheduling software

HockeyCoachBen

I think I just found the ultimate solution, purely by accident...

ScheduleHead

It does everything that I want and a lot more...like text message or web interface sign-up for jobs/events.

rybob1

I'll add a second recommendation for When to work. I helped my old company implement for a support team, and it worked very well for them, with a staff of 45 or so.