Apply Delta Voucher After Purchasing Ticket
Mar 28, 2017, 5:51 pm
#16
Join Date: Oct 2003
Location: Traveling the World
Posts: 6,072
Remember that the first receipt will have a different ticket number. You'd be turning in a receipt for reimbursement for an item that was returned to the seller for a full refund. If you're required to submit boarding passes, it's easy to catch as the boarding pass has the ticket number.
Mar 28, 2017, 6:13 pm
#17
Join Date: Sep 2013
Location: PHL suburbs
Posts: 216
Submitting a false receipt is fraud, and would almost inevitably lead to termination should the travel ever be audited.
That being said, unless your company only reimburses you for the amount charged on your corporate card, I don't see why there'd be an issue in submitting for the full amount. I've used gift cards for travel charges before, and as long as I explain why there's a split charge on the bill, accounting's never had an issue reimbursing in full.
That being said, unless your company only reimburses you for the amount charged on your corporate card, I don't see why there'd be an issue in submitting for the full amount. I've used gift cards for travel charges before, and as long as I explain why there's a split charge on the bill, accounting's never had an issue reimbursing in full.
Mar 28, 2017, 6:31 pm
#18
Join Date: Mar 2015
Posts: 1,989
Submitting a false receipt is fraud, and would almost inevitably lead to termination should the travel ever be audited.
That being said, unless your company only reimburses you for the amount charged on your corporate card, I don't see why there'd be an issue in submitting for the full amount. I've used gift cards for travel charges before, and as long as I explain why there's a split charge on the bill, accounting's never had an issue reimbursing in full.
That being said, unless your company only reimburses you for the amount charged on your corporate card, I don't see why there'd be an issue in submitting for the full amount. I've used gift cards for travel charges before, and as long as I explain why there's a split charge on the bill, accounting's never had an issue reimbursing in full.
Even when the voucher is legitimately a private property, OP is turning a virtual credit into cash via corporate reimbursement and only OP's Finance Dept can determine if it is allowed or not.
To the original question if Delta will reverse a full charge and recharge based on a split of Credit card and Voucher, I have not tried it nor have I heard of anyone doing it.
I definitely do not support the Buy-Submit-Cancel-Buy method for all the reasons raised by other replies.
Mar 28, 2017, 7:30 pm
#19
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DL won't do this unless you are prepared to cancel the ticket and have it reissued with a new form of payment. If it is a non-refundable ticket, you will pay whatever the penalty is.
Further, if this is in the US, you should understand that you must report all of this to your employer such that the difference is reported as income on your W-2, or at least as a 1099.
As others note, we would terminate anybody who did this.
If your tickets are issued by a corporate TA, even if you pay and are then reimbursed, the corporate TA should be generating a report which it receives from the carrier, e.g., DL, showing transactions on the ticket.
Mar 28, 2017, 8:09 pm
#20
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You should use the voucher for the discount and just either pay the remaining amount on your own credit card or ask your employer if you use the voucher will you cover the difference or should I cover the difference?
If the company owns the voucher I would forward it to the company and tell them to use it for your next trip and then they could cover the remaining amount.
Either way don't do something that could go against your company policy which is good to know about who owns the voucher and if you forward it to them they would use it for your next trip as you are the named passenger on the voucher and then use their company card for the rest.
If you go under your Delta.com account and you view the receipt it will show
Payment
Ticket#0123451020
Total $1000
Voucher 33222999-$500
Credit Card VI XXXX1234 $500
Any residual value of unused funds goes back to the voucher. I used an IDB Voucher and a Service Recovery Voucher to pay for my trip to Paris whatever was left over was returned to me or if the ticket costs more it would go to your credit card.
On your Credit Card statement it would say Delta.com Ticket Collection Fee or something along those lines.
If you use a corporate credit card and travel agent your company has the right to view your receipts and could require you to submit the Ticket# receipt that shows its been ticketed.
What the OP is trying to do is not ethical and is not a legal receipt. I could go to a store purchase an item pay cash get a receipt and then submit it to my company for reimbursement. Its not ethical and is very shifty.
Just be up front with your boss/HR.
The reason your company potentially owns the voucher is because they originally booked you on that flight under a company expense. Now if you were to use the voucher for a non company expense your employer could argue you were using company money even if its free to book a vacation. Yes you were delayed but if you were on company time they could argue that it was lost time that you could have been in the office or at your conference or meeting.
If you asked your company if you could use your voucher for personal travel and they agree then fine if not then I am afraid you would be forced to use the voucher for company travel or let it expire. The voucher is in your name yes and the terms state that it cannot be transferred to another passenger. So you the named passenger must use it according to your company travel policy which by the way is important to know before you get called in to your boss's office for an infraction and potentially get fired if they find out.
If the company owns the voucher I would forward it to the company and tell them to use it for your next trip and then they could cover the remaining amount.
Either way don't do something that could go against your company policy which is good to know about who owns the voucher and if you forward it to them they would use it for your next trip as you are the named passenger on the voucher and then use their company card for the rest.
If you go under your Delta.com account and you view the receipt it will show
Payment
Ticket#0123451020
Total $1000
Voucher 33222999-$500
Credit Card VI XXXX1234 $500
Any residual value of unused funds goes back to the voucher. I used an IDB Voucher and a Service Recovery Voucher to pay for my trip to Paris whatever was left over was returned to me or if the ticket costs more it would go to your credit card.
On your Credit Card statement it would say Delta.com Ticket Collection Fee or something along those lines.
If you use a corporate credit card and travel agent your company has the right to view your receipts and could require you to submit the Ticket# receipt that shows its been ticketed.
What the OP is trying to do is not ethical and is not a legal receipt. I could go to a store purchase an item pay cash get a receipt and then submit it to my company for reimbursement. Its not ethical and is very shifty.
Just be up front with your boss/HR.
The reason your company potentially owns the voucher is because they originally booked you on that flight under a company expense. Now if you were to use the voucher for a non company expense your employer could argue you were using company money even if its free to book a vacation. Yes you were delayed but if you were on company time they could argue that it was lost time that you could have been in the office or at your conference or meeting.
If you asked your company if you could use your voucher for personal travel and they agree then fine if not then I am afraid you would be forced to use the voucher for company travel or let it expire. The voucher is in your name yes and the terms state that it cannot be transferred to another passenger. So you the named passenger must use it according to your company travel policy which by the way is important to know before you get called in to your boss's office for an infraction and potentially get fired if they find out.
As a counterpoint to some others, my company actually has a clear policy about residual ticket values and vouchers. Basically, if you've already been reimbursed for the source of the voucher (e.g., cancelled business trip), you cannot double-dip and expense it again. But if you have a voucher that was not previously reimbursed, either from VDB or cancelled personal travel or a gift card your great aunt gave you, you can treat it just as a 2nd form of payment and expense/reimburse it.
In a way, it's very similar to if I'm on a work trip and get a cash payout from Marriott because they were unable to offer me Platinum breakfast. My company doesn't expect for me to pay them that cash back, and if I use the same cash for a meal or parking or whatever during the trip, I can be reimbursed for it as if I paid for it with any other source.
The core advice here, though, is solid: Talk to your company's HR/Finance team, be up-front about what you'd like to do, and figure out how they'd like you to go about doing it. As much as we complain about those overhead business units, they tend to be relatively reasonable people if you just ask them.
Mar 28, 2017, 8:18 pm
#21
Join Date: Jun 2005
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And they got the benefit of the $200 voucher from August when Delta left me high and dry. I double checked to be sure. In fact, between Delta leaving me high and dry and American stranding me at Dallas that night, the company made a few bucks on my disrupted travel day.
David
Mar 28, 2017, 8:29 pm
#22
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Join Date: Dec 2001
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I have booked a flight in a coach class and submitted that recpt for business and then used a voucher to upgrade the price of the ticket with it's new rcpt.
Of course there is a digital trail if you look at ticket numbers but I didn't think anybody would care.
Of course there is a digital trail if you look at ticket numbers but I didn't think anybody would care.
Mar 28, 2017, 9:00 pm
#23
Join Date: Sep 2006
Location: LAX
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Posts: 4,783
Back in the day one could extend the life of a voucher by purchasing a refundable ticket, then canceling it. The part that was paid with a voucher was refunded as a voucher (with a new expiration date). But it's probably been 20 years since I did something like that, so I don't know how it works these days...
Mar 28, 2017, 9:13 pm
#24
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DL does a much better job of keeping track of the credit these days so that you can no longer extend it.
At any rate, I'm pretty confident there's no way DL will give you a cash credit post purchase. Any credit will almost certainly need to be applied prior to purchase. As other's noted, you could purchase the ticket and immediately cancel and then purchase a new one with the credit. But if the company ever audits tickets, this would likely generate a red flag if they see the original ticket has been refunded.
OP says the credit is from a cancelled flight. I'm assuming this is from a personal flight and not one from a work trip that his business has reimbursed. If the latter, that would be a pretty clear case of fraud.
At any rate, I'm pretty confident there's no way DL will give you a cash credit post purchase. Any credit will almost certainly need to be applied prior to purchase. As other's noted, you could purchase the ticket and immediately cancel and then purchase a new one with the credit. But if the company ever audits tickets, this would likely generate a red flag if they see the original ticket has been refunded.
OP says the credit is from a cancelled flight. I'm assuming this is from a personal flight and not one from a work trip that his business has reimbursed. If the latter, that would be a pretty clear case of fraud.
Mar 28, 2017, 10:20 pm
#25
Original Poster
Join Date: Dec 2013
Posts: 139
some ppl on this board need to chill out. soooo may assumptions being thrown around. I paid with my own cash that led to the voucher straight up. no double dipping. no fraud. i own it. period. just as if I bought a delta gc with cash.
anyway, i decided to just use the voucher as a form of payment, just like cash. it shouldnt be a problem, but i was thinking that i could avoid that buy applying it after the fact.
anyway, i decided to just use the voucher as a form of payment, just like cash. it shouldnt be a problem, but i was thinking that i could avoid that buy applying it after the fact.
Mar 28, 2017, 10:23 pm
#26
Join Date: Jan 2014
Location: DUS
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Posts: 2,072
I took a screenshot of the price for a flight in economy, but booked biz using miles that I earned flying personally. I was reimbursed for the cash price of an economy ticket. How many rules did I break?
Mar 29, 2017, 1:03 am
#27
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Your may be violating DL terms by doing so. Most (AFAIK all) vouchers have terms prohibiting exchange for cash, trade, or barter.
Mar 29, 2017, 1:19 am
#28
Join Date: Mar 2011
Location: SFO
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I'd definitely check with employer instead of trying to hide the trace of your voucher.
Mar 29, 2017, 5:59 am
#29
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I don't think OP was trying to hide anything or commit fraud or pull one over on his employer. I do think anyone wanting to upgrade or split payments on a work expense for any reason should just ask the appropriate people at their workplace what is and is not an allowed or preferred approach. If the employee and employer are on the same page, there won't be any problems. Period.
Mar 29, 2017, 6:14 am
#30
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some ppl on this board need to chill out. soooo may assumptions being thrown around. I paid with my own cash that led to the voucher straight up. no double dipping. no fraud. i own it. period. just as if I bought a delta gc with cash.
anyway, i decided to just use the voucher as a form of payment, just like cash. it shouldnt be a problem, but i was thinking that i could avoid that buy applying it after the fact.
anyway, i decided to just use the voucher as a form of payment, just like cash. it shouldnt be a problem, but i was thinking that i could avoid that buy applying it after the fact.
If you purchase a $1,000 ticket and pay with $800 in cash and a $300 voucher (which is "yours" from personal travel) and submit the receipts for both to your company and are reimbursed $1,000, there is no tax issue.
If you submit a receipt showing a false form of payment which your employer uses to justify a payment to you which it reports as an expense and you do not report as income, that is fraud, even if the ultimate numbers do not change.