If you use a personal credit card and not a company one, and assuming you never have to submit your credit card statement to support expenditure, then I would claim the full £200. Afterall this is the amount shown on your receipt so the accounting will be simple.
I've done this plenty on work expenses. The £10 could be months away, so you're effectively lending the company £10 interest free until you get it back... why bother make yourself out of pocket for that time?
If you think that's a dilemma then how about this:
In the wee small hours of Sunday morning I drove a rental car back to Paris CDG. I stopped to fill up at a motorway petrol station. They were on "night service" and this turned out to mean you had to pay for your fuel before you filled up the car.
shorthauldad: How do I pay for a full tank?
attendant: Will €50 be enough?
shorthauldad: Probably ... but what if a full €50 of fuel won't fit in the tank?
attendant: Don't worry, we'll refund the rest. <takes €50 on my c/card and gives me a receipt...>
shorthauldad: <goes to fill up tank> ~€35 of fuel goes in then it's full.
attendant: OK, here's your €15 refund ... in cash (!)
So I've paid €50 on my c/card, I have a card and VAT receipt showing a purchase of €50 of fuel.
However, the pump only showed a €35 sale and I've pocketed €15 in cash...
Everytime I go for a week abroad it tends to cost me about £100 in unclaimed expenses, so things like exchange rates etc. tend to help in reducing that figure.
It usually takes be about 3 months before I have a 4 hour block clear to go through all my receipts and statements.
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Full 200 quid every time
Otherwise you could take it further, who gets the points from your CC, BAEC, BAA Worldpoints etc etc etc
cs
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Quote:
Originally Posted by hopeydaze
If you use a personal credit card and not a company one, and assuming you never have to submit your credit card statement to support expenditure, then I would claim the full £200. Afterall this is the amount shown on your receipt so the accounting will be simple.
Welcome to flyertalk hopeydaze
Lovely to have you join the big happy family that is the BA board Hope you stick around and continue to post, and ps, love your username
cs
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Doesn't really seem to fit in on BA flyertalk anymore, hey ho, times change, I'm still around and might post from time to time, still read forum and PMs
So I've paid €50 on my c/card, I have a card and VAT receipt showing a purchase of €50 of fuel.
However, the pump only showed a €35 sale and I've pocketed €15 in cash...
Hmm... now what do I claim?
It depends on how flexible your company is.
Option 1 is to just submit the EUR 50 receipt with the 50 crossed out and 35 written in, perhaps accompanied by a note briefly explaining the situation.
Option 2 is to claim EUR 50.
Take option 1 if your company will just accept your claim no questions asked.
Take option 2 if your company will cause hassle about reimbursing a different amount to the receipt. The EUR 15 saving is almost surely not worth hassle for anybody.
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Quote:
Originally Posted by Sixth Freedom
It depends on how flexible your company is.
Option 1 is to just submit the EUR 50 receipt with the 50 crossed out and 35 written in, perhaps accompanied by a note briefly explaining the situation.
Option 2 is to claim EUR 50.
Take option 1 if your company will just accept your claim no questions asked.
Take option 2 if your company will cause hassle about reimbursing a different amount to the receipt. The EUR 15 saving is almost surely not worth hassle for anybody.
Personally I'd just claim the full amount as it's not significant, and there's always small items that you don't expense just because the value is small (like a £1 parking ticket) that this can offset.
Perhaps to get the best value for money for your employer? It is after all one of the things they pay you for.
That said it's a fairly minor amount and unusual. I would hardly sack anyone who didn't credit a cash back, and of course in reality the chances of me finding out are pretty much zero.
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One thought is if you mention you're using cashback sites they may think you're missing out on a better deal by going through the cashback sites and may watch your other spend more closely to see if you regularly buy things that earn you points rather than go for a better deal or watch your flying patterns to see if you're booking the better deal, etc.
It's a tenner and it has a small potential of causing trouble and so it's not worth mentioning it.
Looks like I might be in the minority here but as FD of a company I would expect my employees to claim for out of pocket expenses only. Whether this means claimiing the £200 now and re-imbursing the £10 when you receive it or skipping this step and claiming the £190 now would be up to you in my opinion. At the end of the day, if you've spent £190 then you should be re-imbursed £190.
For those employees who say that they don't always claim small expenses so it should be 'off-set' I would say don't do that. ALWAYS claim every genuine expense you're entitled to (if you want to) but don't put yourself in the position of deciding 'off-sets'. You might unwittingly find your judgement is not in line with company policy. Policies tend to be very clear for a good reason (& I've had some recent nasty spats with HMRC that would back this up!)
I would take a different view on points/miles etc as we are talking about cold hard cash in this case (I know points/miles are can be converted but I wouldn't have any issue there).
That's just my opinion for what it's worth (I'm not judging anyone here).
