Travel Technology - MS Outlook 2002 - question

Is there a way I can prompt MS Outlook to ask me for a password everytime I open the program?

Thanks!!

There are a variety of answers to this question. What are you looking to do? Lock down Outlook so that no one can read your porno spam? Or just prevent it from checking for new messages? What kind of account do you have (Exchange, POP, IMAP)?

Is there a way I can prompt MS Outlook to ask me for a password everytime I open the program?

Thanks!!

I believe you are looking to password protect your PST file.

What you want to do is
1. Right Click on My Email and go to Properties
2. Go to Advanced.
3. Click on Change Password and that should do it.
4. Restart Outlook (I had to restart twice for some reason)

Let me know how it goes.


Edited to say
1. My Email - refers to the name you have given your PST file. It might say Personal Folders or something to that effect. In essence its at the root level of your folder structure.

I believe you are looking to password protect your PST file.

What you want to do is
1. Right Click on My Email and go to Properties
2. Go to Advanced.
3. Click on Change Password and that should do it.
4. Restart Outlook (I had to restart twice for some reason)

Let me know how it goes.


Edited to say
1. My Email - refers to the name you have given your PST file. It might say Personal Folders or something to that effect. In essence its at the root level of your folder structure.



I can't make this work for me after 10 tries. Anyone have any thoughts?
Thanks

I can't make this work for me after 10 tries. Anyone have any thoughts?
Thanks

1. What version of Outlook are you using? Are you certain you are using Outlook and not Outlook Express? You can check the version by going to Help and then About
2. If you could do what the above steps said then can you tell me if you get an error or are having a problem with a specific step?

I think I recognize this problem, and I never found a solution to it. With Outlook and Outlook Express, I recall trying to set up my computer so that no one sitting down at my computer could sit down and start reading the emails previously saved, and there was no way to do it through the application.

HOWEVER, what does work perfectly is using different windows accounts (if you're on NT, 2000, or XP (maybe Me?). If you log off of your user account, and make other people use their own user accounts (or a generic Guest account), then the email worlds are totally separated, and they cannot access your messages or even see that you have a mailbox.

I think I recognize this problem, and I never found a solution to it. With Outlook and Outlook Express, I recall trying to set up my computer so that no one sitting down at my computer could sit down and start reading the emails previously saved, and there was no way to do it through the application.

HOWEVER, what does work perfectly is using different windows accounts (if you're on NT, 2000, or XP (maybe Me?). If you log off of your user account, and make other people use their own user accounts (or a generic Guest account), then the email worlds are totally separated, and they cannot access your messages or even see that you have a mailbox.


Robb - Yes that used to be an issue but I believe since Outlook 2K - I have been able to password protect my pst file. The benefit of doing it that way is that the main computer login does not need to be pw protected and anyone can logon and do the normal tasks such as surfing FT - but at the same time only the actual owner will have access to the email file.

having separate accounts is a good workaround - but I personally am very finicky about user accounts on my machine. I get mad with power when I know other people have accounts on my machine and I try to be the snooping big brother :D :D

If they use my own account - I will never know that anyone tried anything except something blatantly obvious.

ANyway that was way off topic :)

1. What version of Outlook are you using? Are you certain you are using Outlook and not Outlook Express? You can check the version by going to Help and then About
2. If you could do what the above steps said then can you tell me if you get an error or are having a problem with a specific step?

1. Outlook 2003
2. No error message. Just no password to get to the "Personal Folders". The first hint is the "APPLY" button stays grayed out.

Thanks,

It took me quite some time to follow the instructions above, but I finally figured it out. Maybe you're haveing the same problem I did.

In order to access what pranu is talkign about, you have to go to your folder list and click the little pin in the upper right-hand corner. You can't do this from the shortcut bar nor anywhere else I could find. If you normally have your folder list stuck open, you don't have a pushpin icon and you're already ready for the next step.

Once you click the push-pin, the folder list window will open and stay open while you right-click on whatever mailbox you want to password protect. You have to click on the highest level mailboxes, you can't password protect "Inbox" or an individual folder. Now, you can select properties, click on the advanced button and then the Change Password button.

Leave your current password blank if you aren't currently using one and enter/reenter your new password.

I guess I had never tried to do this with outlook, just outlook express. However, I should point out that there are lots of other benefits to letting everyone have individual accounts on your computer. If you're concerned about what they can do, make them limited accounts. An administrator account can still view their files, so you can snoop away!

Good Catch Robb!!!!!

I would never have thought of that - since time immemorial I have been using it with my folder list open!

^ ^

1. Outlook 2003
2. No error message. Just no password to get to the "Personal Folders". The first hint is the "APPLY" button stays grayed out.

Thanks,

Hmmm...ok so do you manage to get to the screen that allows you to key in a password?

Another way to do it
1. Tools
2. Options
3. Mail Setup
4. Data Files
5. Select the data file you wish to password protect. In most likelihood you only have one.
6. Settings
7. Change Password

As Robb suggests - make the password blank on the first go, and then try to change it to something else.

And make sure you dont save the password in your password list (uncheck that box)

Thanks to all for your help with this. As someone above keenly observed, Im looking to protect access to my PST file. This is not about POP account access, but just an additional layer of protection so that not everybody can just look into my emails and contacts that I have logged into Outlook.

Many thanks... ^